Board of Directors Meeting – December 14, 2017

Board of Directors Meeting
     12/14/2017
9:00 AM to 1:00 PM
Administration Building 

View Agenda
View Staff Report
View Standard Agreements
View Rental Agreements
View Active Joint Powers Authority Agreements

 

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, December 14, 2017
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Barbara Bagneris, Board Chair
 Robert Ruiz, Vice Chair
Nick Berardino, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Stanley Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
  Newton Pham, Member

Secretary-Treasurer
Kathy Kramer, CFE, CFEE, CMP
Chief Executive Officer, OCFEC

 32nd DAA Counsel
Josh Caplan
Office of the  California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1.  CALL TO ORDER
    All matters noticed on this agenda, in any category, may be considered
    for action as listed.  Any item not so noticed may not be considered.
    Items listed on this Agenda may be considered in any order, at the
    discretion of the chairperson.

2.  THE MISSION OF OCFEC IS…
     Celebration of Orange County’s Communities, Interests, Agriculture
     and Heritage (with results justifying resources expended).

3.  PLEDGE OF ALLEGIANCE
 
4.  ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6.  MATTERS OF PUBLIC COMMENT
     Public comment is allowed on issues NOT on the current Agenda.
     However, no debate by the Board shall be permitted on such public
     comments, and no action will be taken on such public comment items
     at this time, as law requires formal public notice prior to any action on
     a docket item. Speakers are requested to sign in prior to the start of the
     meeting and are limited to three minutes. 

     Comments will be accepted on Agenda items during the meeting.
     Speakers wishing to address the Board on items on the agenda are
     requested to sign in prior to the start of the meeting and identify the
     agenda item(s) on which you desire to address the Board. Speakers are
     limited to three minutes.

7. MINUTES:
    A.  Board Meeting held November 16, 2017

          Action Item

8.  CONSENT CALENDAR:  (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters 
    about which the Board has governing policies, implementation of 
    which is delegated to the CEO. They will be enacted in one motion. 
    There will be no discussion of these items prior to the time the Board 
    of Directors votes on the motion, unless members of the board, staff or 
    public request specific items to be discussed separately and/or removed
    from this section. Any member of the public who wishes to discuss
    Consent Calendar items should notify the Chair of the Board, at the time
    requested and be recognized by invitation of the Chair to address the
    Board.

   A.  Standard Agreements: SA-003-18GE

   B.  Amendments: SA-35-14FV (Amend. #4); SA-50-14BS (Amend. #4);
         SA-005-15ET (Amend. #3); SA-096-17YR (Amend. #1); SA-193-16FT
         (Amend #1); SA-224-16FTYR (Amend. #1); SA-241-16MS (Amend. #1);
         SA-270-15SP (Amend. #1)

   C.  Rental Agreements: R-016-17; R-029-17; R-045-17; R-121-17; R-157-
         17; R-158-17; R-159-17; R-176-17; R-177-17; R-178-17; R-179-17;
         R-180-17; R-182-17; R-029-18; R-045-18  

   D.  Active Joint Powers Authority Agreements: 032-17-027; 032-17-048

   E.  Correspondence:
         Communications to the Board from the public in response to Board 
         discussion or to comments made before the Board are to be listed on
         the meeting agenda and included in the Board materials as an item of
         public disclosure.

        i.  none.

-End of Consent Calendar-

  1. GOVERNANCE PROCESS

A.  Committee / Task Force / Liaison Reports 
     Information Item

     To assure compliance with the Bagley-Keene Act, Committee reports
     are only for the purpose of the Committee chair, Task Force members
     or Liaison to provide a verbal update. Should the Board want to discuss
     any Committee work item not already on the agenda; those would need
     to be agendized for a future Board meeting

     i. Centennial Farm Foundation Board (Director Cervantes)
    ii. Heroes Hall Veterans Foundation Board (Director Berardino, 
         Director La Belle)
   iii. Financial Monitoring Committee (Director Pham, Director Mouet)
   iv. 2018 OC Fair City Liaison Committee (Director La Belle, Director 
         Cervantes)
    v. Legislative Monitoring Task Force (Director Berardino, Director
        Aitken)
  vi.  Master Site Plan Task Force (Director La Belle, Director Ruiz)
 vii. Tenant Liaison Committee (Director Tkaczyk, Director Berardino)
viii. Equestrian Center Task Force (Director Aitken, Director Tkaczyk)
  ix. Pacific Amphitheatre Operation Evaluation & Review Task Force
        (Director Berardino, Director Tkaczyk)
  x. Community Outreach & Education Task Force (Chair Bagneris, Director 
         Berardino)

B.  Future November Board Meeting Dates   
    
Action Item

C.  Discussion to Establish Board Policy for Defining Terms of Service   
      Agreement Contracts 
 
     Action Item

D.   2018 OC Fair Theme
     
Information Item

10. CLOSED SESSION (Closed to the Public)   

      A. Pending Litigation – The Board will meet in closed session to 
           consult with legal counsel regarding the following pending 
            litigation. [Gov. Code section 11126(e).]

         i. To confer with and receive advice from legal counsel regarding 
             potential litigation involving the 32nd District Agricultural
             Association. Based on existing facts and circumstances, the Board 
             of Directors will decide whether to initiate litigation. (Govt. Code,
             § 11126, subd. (e).)

         ii. To confer with and receive advice from legal counsel regarding
             potential litigation involving the 32nd District Agricultural
             Association. Based on existing facts and circumstances, there is
             significant exposure to litigation against the 32nd District
             Agricultural Association. (Govt. Code, § 11126, subd. (e).)

   B.  Personnel: The Board will meet in closed session to consider the
        evaluation of performance of the General Manager / CEO. [Gov. Code, §
        11126, subd. (a).]

11.   BOARD OF DIRECTORS MATTERS OF INFORMATION

12.  NEXT BOARD MEETING:  January 25, 2017

13. ADJOURNMENT

Respectfully submitted, 
Kathy Kramer CFE, CFEE, CMP
Secretary-Treasurer                              
Chief Executive Officer, OCFEC 

Date of notice: 4:00 p.m., December 4, 2017