Monday, June 12, 2017 (4:40 pm)

Board of Directors Meeting – June 22, 2017


Board of Directors Meeting
 06/22/2017
9:00 AM to 1:00 PM
Administration Building

Download Agenda
Download Staff Report
Download Standard Agreements
Download Rental Agreements
Download Active Joint Powers Authority Agreements
Download Commercial Rental Agreements
Download Concession Rental Agreements
Download Platinum Rental Agreements
Download Supplier Rental Agreements
Download Judging Agreements 
Download Transcript
Download Minutes

 

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, June 22, 2017
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Nick Berardino, Board Chair
Barbara Bagneris, Vice Chair
Gerardo Mouet, Member
Ashleigh Aitken, Member
Stanley Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
Robert Ruiz, Member
Newton Pham, Member

Secretary-Treasurer            
Kathy Kramer CFE, CMP   
Chief Executive Officer                                              

32nd DAA Counsel
Josh Caplan
OCFEC Office of the California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the
provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural
Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be
made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

 

AGENDA

  1. CALL TO ORDER
    All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
  2. THE MISSION OF OCFEC IS…
    Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
  3. PLEDGE OF ALLEGIANCE
  4. ROLL CALL (Policy 4.5.2.B)
  5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
  6. MATTERS OF PUBLIC COMMENT
    Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

  1. MINUTES:
  2. Board Meeting held May 25, 2017
    Action Item
  3. CONSENT CALENDAR: (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A.  Standard Agreements: SA-081-17FT; SA-083-17FT; SA-087-17GE; SA-140-17AS; SA-146-17PA; SA-147-17PA; SA-149-17PA; SA-150-17PA; SA-151-17PA; SA-152-17AS; SA-154-17PA; SA-161-17FT; SA-174-17SP; SA-176-17FT; SA-177-17FT; SA-178-17YR; SA-179-17FT; SA-180-17FT; SA-181-17FT; SA-182-17PA; SA-183-17PA; SA-184-17PA; SA-185-17PA; SA-186-17PA; SA-187-17PA; SA-188-17PA; SA-189-17PA; SA-190-17PA; SA-191-17PA; SA-192-17PA; SA-193-17FT; SA-194-17GE; SA-195-17PA; SA-196-17SP; SA-197-17FT; SA-198-17PA; SA-199-17FT; SA-200-17SP; SA-201-16PA; SA-202-17FT; SA-203-17FT; SA-204-17PA; SA-205-17PA; SA-206-17PA; SA-207-17PA; SA-208-17PA; SA-209-17PA; SA-210-17PA

B. Amendments: SA-059-17FT (Amend. #1)

C. Rental Agreements: R-048-17; R-049-17; R-086-17; R-087-17; R-097-17; R-110-17; R-116-17; R-120-17; R-124-17; R-125-17; 126-17; R-127-17; R-132-17; R-133-17

D. Active Joint Powers Authority Agreements: None

E. Commercial Rental Agreements: 17002; 17008; 17015; 17030; 17042; 17048; 17060; 17074; 17090; 17091; 17098; 17101; 17105; 17122; 17137; 17172; 17185; 17190; 17191; 17192; 17193; 17210; 17219; 17227; 17228; 17234; 17239;

F. Concession Rental Agreements: 17579; 17595; 17596

G. Platinum Rental Agreements: 17714

H. Supplier Rental Agreements : 17661; 17662; 17663; 17664; 17665; 17666

I. Judging Agreements: HA-001-17; HA-002-17; HA-003-17; HA-004-17; HA-005-17; HA-006-17; HA-007-17; HA-008-17; HA-009-17; A -010-17; HA-011-17; HA-012-17; HA-013-17; HA-014-17; HA-015-17; HA-016-17; HA-017-17; HA-018-17; HA-019-17; HA-020-17; LS-008-17; LS-008-17; LS-010-17; LS-011-17; LS-021-17

J. Correspondence:
Communications to the Board from the public in response to    Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.

      i.  none.

-End of Consent Calendar-

  1. GOVERNANCE PROCESS
    A. Committee / Task Force / Liaison Reports
    Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Centennial Farm Foundation Board (Director Cervantes)

ii. Heroes Hall Veterans Foundation Board (Chair Berardino, 
    Director La Belle)

iii. Financial Monitoring Committee (Vice Chair Bagneris, 
      Director Pham)

iv. Workers Memorial Task Force (Chair Berardino, Director
     Aitken)

v.  2017 OC Fair City Liaison Committee (Director La Belle,
      Director Cervantes)

vi.  Legislative Monitoring Task Force (Chair Berardino, Director
      Aitken)

vii. Master Site Plan Task Force (Director La Belle, Director Ruiz)

viii. Tenant Liaison Committee (Director Tkaczyk, Chair
        Berardino)

ix.  Consumer Initiatives Task Force (Director Tkaczyk, Vice Chair
       Bagneris)

x. Agricultural Committee (Director Mouet, Director Cervantes)

xi.  Equestrian Center Task Force (Director Aitken, Director
      Tkaczyk)

B.  Discussion to Establish Board Policy for Defining Terms of
      Service Agreement Contracts
      Action Item

C.  What’s new at the 2017 OC Fair
     Information Item

D.  Review and Approve Board of Directors Governing Policy
      2.9.3.A Pertaining to the Annual OC Fair
      Action Item

E. Sponsorship Update on Educational Programs (Heroes Hall,
    Centennial Farm and Imaginology)
    Information Item

  1. CLOSED SESSION (Closed to the Public)
    A.  Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

    i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

    ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

    B.  Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a).]

  2. BOARD OF DIRECTORS MATTERS OF INFORMATION
  3. NEXT BOARD MEETING: AUGUST 24, 2017
  4. ADJOURNMENT

Respectfully submitted,

Kathy Kramer CFE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC

Date of notice: 4:00 p.m. June 12, 2017