Board of Directors Meeting – January 25, 2018

Board of Directors Meeting
     1/25/2018
9:00 AM to 1:00 PM
Administration Building 

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View Standard Agreements
View Rental Agreements
View Active Joint Powers Authority Agreements
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The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, January 25, 2018
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Barbara Bagneris, Board Chair
 Robert Ruiz, Vice Chair
Nick Berardino, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Stanley Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
  Newton Pham, Member

Secretary-Treasurer
Kathy Kramer, CFE, CFEE, CMP
Chief Executive Officer, OCFEC

 32nd DAA Counsel
Josh Caplan
Office of the  California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1.  CALL TO ORDER
     All matters noticed on this agenda, in any category, may be considered
     for action as listed.  Any item not so noticed may not be considered.
     Items listed on this Agenda may be considered in any order, at the
     discretion of the chairperson.

2.  THE MISSION OF OCFEC IS…
     Celebration of Orange County’s Communities, Interests, Agriculture
     and Heritage (with results justifying resources expended).

3.  PLEDGE OF ALLEGIANCE
 
4.  ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6.  MATTERS OF PUBLIC COMMENT
     Public comment is allowed on issues NOT on the current Agenda.
     However, no debate by the Board shall be permitted on such public
     comments, and no action will be taken on such public comment items
     at this time, as law requires formal public notice prior to any action on
     a docket item. Speakers are requested to sign in prior to the start of the
     meeting and are limited to three minutes. 

7. MINUTES:
    A.  Board Meeting held December 14, 2017

          Action Item

8.  CONSENT CALENDAR:  (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters 
    about which the Board has governing policies, implementation of 
    which is delegated to the CEO. They will be enacted in one motion. 
    There will be no discussion of these items prior to the time the Board 
    of Directors votes on the motion, unless members of the board, staff or 
    public request specific items to be discussed separately and/or removed
    from this section. Any member of the public who wishes to discuss
    Consent Calendar items should notify the Chair of the Board, at the time
    requested and be recognized by invitation of the Chair to address the
    Board.

    A.  Standard Agreements: SA-242-17WF; SA-001-18HB; SA-003-18GE;
          SA-004-18GE; SA-009-18FT; SA-010-18CF

    B.  Amendments: SA-241-16MS (Amend. #2); SA-239-17BP (Amend. #1)

    C.  Rental Agreements: R-175-17; R-181-17; R-184-17; R-185-17; R-186-
           17; R-187-17; R-006-18; R-013-18; R-016-18; R-017-18; R-018-18;
           R-027-18; R-044-18; R-047-18; R-050-18; R-054-18; R-055-18;
           R-057-18; R-063-18

    D.  Active Joint Powers Authority Agreements: None.

    E.  Correspondence:
          Communications to the Board from the public in response to Board
          discussion or to comments made before the Board are to be listed on
          the meeting agenda and included in the Board materials as an item of
          public disclosure.

          i.  None.

    F.  CDFA Correspondence:
          Communications to the Board from the California Department of Food
          & Agriculture Division of Fairs & Expositions regarding relevant topics 
          at Fairs and Expositions.

          i.  California Department of Food & Agriculture Fall/Winter Newsletter

-End of Consent Calendar- 
 

9.  GOVERNANCE PROCESS

       A.  Committee / Task Force / Liaison Reports 
             Information Item

             To assure compliance with the Bagley-Keene Act, Committee reports
             are only for the purpose of the Committee chair, Task Force members
             or Liaison to provide a verbal update. Should the Board want to 
             discuss any Committee work item not already on the agenda; those
             would need to be agendized for a future Board meeting.

             i.  Centennial Farm Foundation Board (Director Cervantes)
            ii.  Heroes  Hall Veterans Foundation Board (Director Berardino, 
                  Director La Belle)
           iii.  Financial Monitoring Committee (Director Pham, Director Mouet)
           iv.  2018 OC Fair City Liaison Committee (Director La Belle, Director 
                  Cervantes)
            v.  Legislative Monitoring Task Force (Director Berardino, Director 
                  Aitken)
          vi.  Master Site Plan Task Force (Director La Belle, Vice Chair Ruiz)
         vii.  Tenant Liaison Committee (Director Tkaczyk, Director Berardino)
        viii.  Equestrian Center Task Force (Director Aitken, Director Tkaczyk)
          ix.  Pacific Amphitheatre Operation Evaluation & Review Task Force 
                 (Director Berardino, Director Tkaczyk)
            x.  Community Outreach & Education Task Force (Chair Bagneris,
                  Director Berardino)

    B.  Centennial Farm Foundation Report from New Foundation President, 
           Marc Van Eden
           Information Item

    C.   Cannabis Event Guidelines Report and Policy Discussion 
        
   Action Item

    D.  Board of Directors Governance Training Workshop at March Board of 
          Directors Meeting
  
       Information Item

10.  CLOSED SESSION (Closed to the Public)    
        A.  Pending Litigation – The Board will meet in closed session to consult
              with legal counsel regarding the following pending litigation. [Gov. 
              Code section 11126(e).] 

              i.  To confer with and receive advice from legal counsel regarding 
                  potential litigation involving the 32nd District Agricultural 
                  Association. Based on existing facts and circumstances, the Board
                  of Directors will decide whether to initiate litigation. (Govt. Code, §
                  11126, subd. (e).)

            ii.  To confer with and receive advice from legal counsel regarding
                  potential litigation involving the 32nd District Agricultural
                  Association. Based on existing facts and circumstances, there is
                  significant exposure to litigation against the 32nd District
                  Agricultural Association. (Govt. Code, § 11126, subd. (e).)

          iii.  To confer with counsel, discuss, and consider the following
                 pending litigation to which the 32nd District Agricultural
                 Association is a party: The Official Committee of Unsecured
                 Creditors on behalf of the bankruptcy estate of HH LIQUIDATION,
                 LLC, et al. v. 32nd District Agricultural Association, United States
                 Bankruptcy Court, District of Delaware, Case No. 17-51212 (KG)

11.  Board of Directors Matters of Information

12.  Next Board Meeting:  February 22, 2018

13.  Adjournment

Respectfully submitted,
Kathy Kramer CFE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC             

Date of notice: 4:00 p.m. January 12, 2018