Monday, October 16, 2017 (2:54 pm)
Board of Directors Meeting – October 26, 2017
Board of Directors Meeting
10/26/2017
9:00 AM to 1:00 PM
Administration Building
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View Standard Agreements
View Rental Agreements
View Joint Powers Authority Agreements
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The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)
NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, October 26, 2017
9:00 a.m.
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Board of Directors
Nick Berardino, Board Chair
Barbara Bagneris, Vice Chair
Gerardo Mouet, Member
Ashleigh Aitken, Member
Stanley Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
Robert Ruiz, Member
Newton Pham, Member
Secretary-Treasurer
Kathy Kramer, CFE, CFEE, CMP
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered
for action as listed. Any item not so noticed may not be considered.
Items listed on this Agenda may be considered in any order, at the
discretion of the chairperson.
2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture
and Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL (Policy 4.5.2.B)
5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda.
However, no debate by the Board shall be permitted on such public
comments, and no action will be taken on such public comment items
at this time, as law requires formal public notice prior to any action on
a docket item. Speakers are requested to sign in prior to the start of the
meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting.
Speakers wishing to address the Board on items on the agenda are
requested to sign in prior to the start of the meeting and identify the
agenda item(s) on which you desire to address the Board. Speakers are
limited to three minutes.
7. MINUTES:
A. Board Meeting held September 28, 2017
Action Item
8. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters
about which the Board has governing policies, implementation of
which is delegated to the CEO. They will be enacted in one motion.
There will be no discussion of these items prior to the time the Board
of Directors votes on the motion, unless members of the board, staff or
public request specific items to be discussed separately and/or removed
from this section. Any member of the public who wishes to discuss
Consent Calendar items should notify the Chair of the Board, at the time
requested and be recognized by invitation of the Chair to address the
Board.
A. Standard Agreements: SA-001-18HB; SA-226-17YR
B. Amendments: SA-004-15CI; SA-046-16YR; SA-055-15HS; SA-056-
15GS; SA-057-15HV; SA-117-15GL; SA-224-17FTYR; SA-271-15PA
C. Rental Agreements: R-165-17; R-166-17; R-167-17; R-173-17; R-001-18;
R-002-18; R-003-18; R-005-18
D. Active Joint Powers Authority Agreements: None
E. Correspondence:
Communications to the Board from the public in response to Board
discussion or to comments made before the Board are to be listed on the
meeting agenda and included in the Board materials as an item of
public disclosure.
i. none.
-End of Consent Calendar-
9. GOVERNANCE PROCESS
A. Committee / Task Force / Liaison Reports
Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Centennial Farm Foundation Board (Director Cervantes)
ii. Heroes Hall Veterans Foundation Board (Chair Berardino, Director La
Belle)
iii. Financial Monitoring Committee (Vice Chair Bagneris, Director Pham)
iv. 2018 OC Fair City Liaison Committee (Director La Belle, Director
Cervantes)
v. Legislative Monitoring Task Force (Chair Berardino, Director Aitken)
vi. Master Site Plan Task Force (Director La Belle, Director Ruiz)
vii. Tenant Liaison Committee (Director Tkaczyk, Chair Berardino)
viii. Consumer Initiatives Task Force (Director Tkaczyk, Vice Chair
Bagneris)
ix. Agricultural Committee (Director Mouet, Director Cervantes)
x. Equestrian Center Task Force (Director Aitken, Director Tkaczyk)
xi. Pacific Amphitheatre Operation Evaluation & Review Task Force (Chair
Berardino, Director Tkaczyk)
B. 2017 OC Fair Highlights
Information Item
C. 2017 OC Fair Patron Perfect Attendance Award
Information Item
D. 2017 OC Fair P&L
Information Item
E. Centennial Farm Foundation Request to Waive Fees for Poker
Tournament Fundraiser
Action Item
F. Heroes Hall Plaque Installation
Action Item
G. Board of Directors Nominating Task Force Recommendation and
Election of Board Officers
Action Item
H. Review and Approve the Appointment of the Board Chair to serve on
behalf of the 32nd District Agricultural Association as an Elector for
the California Fair Services Authority (CFSA) Board of Directors
Elections
Action Item
I. The 32nd District Agricultural Association Board of Directors delegates
authority to execute all forms of agreements, contracts, and purchase
orders without further authorization from the Board of Directors
(Policy 2.3.5). All such agreements, contracts and purchase orders are
to be submitted to the Board of Directors for review at subsequent
meetings. This delegation is subject to board review at each annual
meeting
Action Item
10. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to
consult with legal counsel regarding the following pending
litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding
potential litigation involving the 32nd District Agricultural
Association. Based on existing facts and circumstances, the Board
of Directors will decide whether to initiate litigation. (Govt. Code,
§ 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding
potential litigation involving the 32nd District Agricultural
Association. Based on existing facts and circumstances, there is
significant exposure to litigation against the 32nd District
Agricultural Association. (Govt. Code, § 11126, subd. (e).)
11. BOARD OF DIRECTORS MATTERS OF INFORMATION
12. NEXT BOARD MEETING: NOVEMBER 16, 2017
13. ADJOURNMENT
Respectfully submitted,
Kathy Kramer CFE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 3:00 p.m. October 16, 2017