Monday, April 18, 2022 (2:55 pm)
Board of Directors Meeting – April 28, 2022
Board of Directors Meeting
04/28/2022
9:30 a.m.
Administration Building
View Agenda
View Approved Minutes
– View Standard Agreements
– View Rental Agreements
– View Active Joint Powers Authority
– View Commercial Rental Agreements
– View Concession Rental Agreements
– View Judging Agreements
– View Platinum Rental Agreements
– Correspondence:
– View Item 7I(i)
Reports and Materials for Governance Process – (Items 8A-8E)
– View Item 8A
– View Item 8B
– View Item 8C
– View Item 8D
– View Item 8E – updated 2/27/2022
– View Item 8F
– View Item 8G – Committees
– View Item 8G(i) – Leadership
– View Item 8G(ii) – Financial Monitoring & Audit
– View Item 8G(iii) – Facilities
– View Item 8G(vii) – Governance
– View Item 8G(vi) – Entertainment & Business Development
– View Item 8G(v) – Community Affairs Committee
– View Item 8G(vii) – Governmental Relations
CEO’s Operational Announcements and Updates:
– View Financial Packet Ending March 31, 2022
– View March 2022 Check Summary
View PowerPoint Presentation
View Transcript
32nd District Agricultural Association
OC Fair and Event Center
88 Fair Drive
Costa Mesa, CA 92626
(714) 708-1500
www.ocfair.com
The mission of OCFEC is…
Creating Equitable Community Access To Agriculture, Entertainment, Cultural and Educational Experiences.
NOTICE OF MEETING
32ND District Agriculture Association, OC Fair & Event Center Board of Directors will be holding a regular board meeting on
Thursday, April 28, 2022
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, CA 92626
Directions: From I-405, exit Fairview Rd. heading south, approximately 1.25 miles to Arlington Dr. the Administration Building is located near the corner of Fairview Rd. and Arlington Dr. (Use Gate 4 on Arlington Dr.)
Live stream video available at: https://ocfair.com/public-information/public-meetings-stream-demo/
All meeting notices, agendas and materials considered by the Board during the meeting will be available online, in advance of the meeting at:
https://ocfair.com/public-information/public-meetings/
Board of Directors
Doug La Belle, Board Chair
Newton Pham, Vice Chair
Natalie Rubalcava-Garcia, Member
Sandra Cervantes, Member
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Nick Kovacevich, Member
Melahat Rafiei, Member
Secretary-Treasurer
Michele Richards
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
PUBLIC PARTICIPATION
Members of the public are encouraged to provide comment to the Board on each agenda item and may suggest items to be placed on the agenda for discussion at the next Board meeting. While the Board values the participation of the public, the Board chair reserves the right to limit the time for public comment to a maximum of three (3) minutes per speaker in order to proceed with the agenda. Public comment must be related to fair jurisdiction and placement of items on a future agenda is within the discretion of the Board.
AMERICANS WITH DISABILITIES ACT
All Board meetings must be accessible to the physically disabled. Any person needing a disability-related accommodation or modification in order to attend or participate in any Board or Committee meetings or other Fair activities may request assistance. Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact Guest Experience Supervisor, Thane Hollman at (714) 451-5946, at least five working days prior to the meeting to ensure the proper arrangements can be made.
VIDEO RECORDING NOTICE
Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. MINUTES:
A. Board meeting held March 24, 2022
Action Item
6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on all other Agenda items at the time each item is listed on the Agenda. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
7. CONSENT CALENDAR:
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
i. Standard Agreement Amendments: SA-118-19YR (Amend. #3); SA-047-22SP (Amend. #1)
C. Active Joint Powers Authority Agreements: None.
H. Correspondence:
Communications to the Board from members of public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the May agenda is May 13, 2022.
i. None.
I. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
i. 04/06/2022: F2022-04 Poultry Heath Inspections 2022-2023 Fair Season
– End of Consent Calendar –
8. GOVERNANCE PROCESS
A. Presentation of A-4M Skyhawk Painting Donation to 32nd DAA from Heroes Hall Veterans Foundation
Information Item
B. Review of Cannabis Policy 6.05 and Vote on Recommended Amendments and Further Direction to Staff
Action Item
C. Review of Reporting Wrongdoing Policy 2.05 and Vote on Recommended Amendments
Action Item
D. Presentation on SB1383 (California’s Short-Lived Climate Pollutant Reduction Law) and Requirements for the 32nd DAA
Information Item
E. Report on Public Feedback of 3-Year Strategic Plan and Vote on Whether or Not to Give Final Approval
Action Item
F. Recap of 2022 Imaginology
Information Item
G. Committee / Ad Hoc Committee / Liaison Report
Information Item
i. Leadership Committee (Chair La Belle, Committee Chair; Vice Chair Pham)
ii. Financial Monitoring and Audit Committee(Director Kovacevich, Committee Chair; Director Bagneris)
iii. Facilities Committee (Director Ruiz, Committee Chair; Director Aitken)
iv. Governance Committee (Director Cervantes, Committee Chair; Director Rubalcava-Garcia)
v. Community Affairs Committee (Director Bagneris, Committee Chair; Director Rafiei)
vi. Entertainment and Business Development Committee (Director Rubalcava-Garcia, Committee Chair; Director Cervantes)
vii. Governmental Relations Committee (Director Aitken, Committee Chair; Director Pham)
viii. Centennial Farm Foundation Liaison (Director Rafiei, Director Ruiz)
ix. Heroes Hall Veterans Foundation Liaison (Director Cervantes, Chair La Belle)
9. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
iii. To confer with counsel, discuss, and consider the following pending litigation to which the 32nd DAA is a party. Adam Carleton v. 32nd District Agricultural Association, et al., Orange County Superior Court, Case No. 30-2020-01174951-CU-OE-CJC
B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a.)]
10. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
11. BOARD OF DIRECTORS MATTERS OF INFORMATION
12. NEXT BOARD MEETING: MAY 26, 2022
13. ADJOURNMENT
Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 4:00 p.m. April 18, 2022