Board of Directors Meeting

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Thursday, March 27, 2014 (2:50 am)

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, March 27, 2014
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors

Stan Tkaczyk, Board Chair
Ashleigh Aitken, Vice Chair
Douglas La Belle, Member                     Joyce Tucker, Member
Kristina Dodge, Member                         Ali Jahangiri, Member
Nick Berardino, Member                       Gerardo Mouet, Member
Barbara Bagneris, Member

Secretary-Treasurer                         32nd DAA Counsel
Doug Lofstrom                                     Roger Grable
Chief Executive Officer, OCFEC                    Manatt, Phelps and Phillips

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy Reference: 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT – Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item[s] on which you desire to address the Board. Speakers are limited to three minutes.

7. MINUTES:

A. Board Meeting held February 27, 2014
Action Item

8. CONSENT CALENDAR: (Policy Reference: 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-02-14GE; SA-03-14GE; SA-04-14GE; SA-05-14GE;
SA-06-14GE; SA-07-14GE; SA-08-14GE; SA-09-14GE; SA-10-14GE; SA-11-14GE; SA-12-14GE; SA-13-14GE; SA-14-14GE; SA-15-14GE; SA-16-14GE; SA-17-14GE; SA-18-14GE; SA-20-14GE; SA-24-14GE; SA-29-14PS; SA-30-14SH; SA-31-14SP; SA-32-14TR; SA-33-14IE; SA-34-14FT; SA-35-14FV; SA-36-14SP; SA-37-14IO;
SA-38-14SP; SA-39-14IO; SA-40-14SP; SA-41-14IO; SA-42-14IO; SA-43-14IO;
SA-44-14IO; SA-45-14IO; SA-46-14IO

B. Amendments: none

C. Interagency Agreements: none

D. Letters of Understanding: VOL-01-14

E. Rental Agreements: R-023-14; R-038-14; R-042-14; R-090-14; R-103-14; R-105-14; R-106-14; R-109-14; R-110-14; R-112-14; R-113-14; R-115-14; R-117-14; R-118-14; R-127-14; R-129-14; R-132-14; R-133-14; R-134-14; R-135-14; R-140-14; R-141-14; R-142-14; R-143-14; R-144-14; R-145-14; R-147-14; R-149-14; IM-001-14;
IM-002-14; IM-003-14; IM-004-14; IM-005-14; IM-006-14; IM-007-14; IM-008-14;
IM-009-14; IM-010-14; IM-011-14; IM-012-14; IM-013-14; IM-015-14; IM-016-14;
IM-017-14; IM-018-14; IM-019-14; 14-IO-01; 14-IO-02; 14-IO-03; 14-IO-04; 14-IO-05; 14-IO-06; 14-IO-07; 14-IO-08; 14-IO-09; 14-IO-10; 14-IO-11; 14-IO-12; 14-IO-13;
14-IO-14; 14-IO-15; 14-IO-16; 14-IO-17; 14-IO-18; 14-IO-19; 14-IO-20; 14-IO-21;
14-IO-22; 14-IO-23; 14-IO-24; 14-IO-25; 14-IO-26; 14-IO-27; 14-IO-28; 14-IO-29;
14-IO-30; 14-IO-31; 14-IO-32; 14-IO-33; 14-IO-34; 14-IO-35; 14-IO-36; 14-IO-37;
14-IO-38; 14-IO-39; 14-IO-40; 14-IO-41; 14-IO-42; 14-IO-43; 14-IO-44; 14-IO-45;
14-IO-46; 14-IO-47; 14-IO-48; 14-IO-50; 14-IO-51; 14-IO-53; 14-IO-54; 14-IO-55;
14-IO-56

F. Active Joint Powers Authority Agreements: 03214009; 03214010

G. Commercial Agreements: 14003; 14005; 14012; 14013; 14015; 14016; 14018; 14019; 14021; 14025; 14029; 14030; 14040; 14042; 14050; 14051; 14052; 14057; 14059; 14061; 14066; 14069; 14071; 14074; 14075; 14094; 14095; 14104; 14105; 14107; 14120; 14123; 14127; 14129; 14133; 14138; 14139; 14142; 14143; 14144; 14149; 14154; 14155; 14161; 14163; 14168; 14169; 14170; 14172; 14178; 14183; 14184; 14185; 14188; 14189; 14195; 14200; 14202; 14205; 14209; 14210; 14211; 14213; 14214; 14215; 14216; 14219; 14223; 14224; 14225; 14226; 14229; 14230; 14241; 14242; 14243; 14244; 14249

H. Judging Agreements: EX-001-14; EX-002-14; EX-003-14; EX-004-14; IO-001-14;
IO-002-14; IO-003-14; IO-004-14; IO-005-14; IO-006-14; IO-007-14; IO-008-14;
IO-009-14; VA-001-14; VA-002-14; VA-003-14; VA-004-14; VA-005-14; VA-006-14; VA-007-14; VA-008-14; VA-009-14; VA-010-14; VA-011-14; VA-012-14; VA-013-14; VA-015-14; VA-016-14; VA-017-14; VA-018-14; VA-019-14; VA-020-14; VA-021-14; VA-022-14; VA-023-14; VA-023-14

-End of Consent Calendar-

9. GOVERNANCE PROCESS

A. Committee / Task Force / Liaison Reports
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Tel-Phil Negotiating Team
ii. Centennial Farm Foundation Liaison
iii. Workers Memorial Task Force
iv. Financial Monitoring Committee
v. 2014 OC Fair City Liaison Committee
vi. Operational Needs Assessment Task Force
vii. Veteran’s Memorial Task Force

B. 2014 Imaginology Update
Information Item

C. Review and Approve Policy 2.9.4 Pertaining to the Issuance of OC Fair Lifetime Credentials
Action Item

D. Equestrian Center Operator Agreement
Action Item

E. Review and Approve the Inclusion of Electronic Cigarettes, Vaporizers and Oil/Wax Pens into Existing Association Smoking Policies
Action Item

F. Organizational Needs Assessment Update
Information Item

G. Update Regarding the Arlington Drive Bioswale and Dry Weather Diversion Project
Information Item

10. CLOSED SESSION (Closed to the Public)

A. Lease Negotiations with Tel-Phil Enterprises – Pursuant to the provisions of Government Code Section 11126(c)(7) the Board of Directors will meet in closed session to advise its negotiators, Douglas La Belle and Stan Tkaczyk, with respect to the terms and conditions of the lease of a portion of the Orange County Fairgrounds known as Main Parking Lot A with Tel Phil Enterprises, Inc. Negotiations would be conducted with Jeffrey Teller of Tel Phil Enterprises, Inc or his representatives.

B. Pending Litigation – Pursuant to the provisions of Government Code Section 11126(e)(1) the board will meet with legal counsel for the purpose of considering whether or not to initiate litigation.

C. Lease Negotiations with Orange Coast College – Pursuant to the provisions of Government Code Section 11126(c)(7) the Board of Directors will meet in closed session to consider a proposed lease of a portion of the Orange County Fairgrounds at the corner of Fairview and Arlington for the construction of a parking structure. The negotiator for the Association is Doug Lofstrom.

D. Pursuant to the provisions of Government Code Section 11126 the Board will meet in closed session to evaluate the performance of an employee.

11. BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: APRIL 24, 2014

13. ADJOURNMENT

Respectfully submitted,
OC Fair & Event Center

Doug Lofstrom
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 4:00 p.m. March 17, 2014