Board of Directors Meeting

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Thursday, August 28, 2014 (3:09 am)

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, August 28, 2014
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Stan Tkaczyk, Board Chair
Ashleigh Aitken, Vice Chair
Douglas La Belle, Member                      Nick Berardino, Member
Gerardo Mouet, Member                       Barbara Bagneris, Member
Sandra Cervantes, Member                   Bao Nguyen, Member
Robert Ruiz, Member

Secretary-Treasurer                        32nd DAA Counsel
Doug Lofstrom                                     Roger Grable
Chief Executive Officer, OCFEC                Manatt, Phelps and Phillips

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

A. 2014 OC Fair

B. OC Veterans Advisory Council Presentation

C. Pacific Amphitheatre Phase II Construction

D. Post-Fair Community Debrief

E. OCC / OCFEC Parking Structure

F. Correspondence
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.

i. Reggie Mundekis (07/17/14) – Writing in opposition to Assembly Bill 2490
ii. Jack Lucas (07/29/14) – Comments to OCC Vision 2020 PEIR
iii. Vincent Pollmeier (07/17/14) – Writing in opposition to Assembly Bill 2490
iv. Steve Schaak (7/20/14) – Writing regarding Vision 2020 Master Plan
v. Reggie Mundekis (08/04/14) – Writing in opposition to Assembly Bill 2490
vi. Stephen Chambers (08/06/14) – Follow up to meeting with Legislative Task Force

6. MATTERS OF PUBLIC COMMENT – Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item[s] on which you desire to address the Board. Speakers are limited to three minutes.

7. MINUTES:

A. Board Meeting held June 26, 2014
Action Item

B. Board Meeting held July 17, 2014
Action Item

8. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-71-14FT; SA-174-14FT; SA-175-14FT; SA-177-14FT; SA-178-14FT; SA-195-14LS; SA-196-14FT; SA-197-14FT; SA-198-14FT; SA-199-14FT; SA-200-14FT; SA-201-14FT; SA-202-14FT; SA-203-14EX; SA-204-14FT; SA-205-14SP; SA-206-14FT; SA-207-14SP; SA-208-14SP; SA-209-14SP; SA-210-14SP; SA-211-14FT; SA-212-14FT; SA-213-14FT; SA-214-14FT; SA-215-14FT; SA-216-14FT; SA-217-14FT; SA-218-14FT; SA-219-14SP; SA-220-14SP; SA-221-14FT; SA-222-14FT; SA-223-14PA; SA-224-14SP; SA-225-14PA; SA-226-14PA; SA-227-14PA; SA-228-14SP; SA-229-14SP; SA-230-14PA; SA-231-14PA; SA-232-14PA; SA-233-14PA; SA-234-14SP; SA-235-14PA; SA-236-14PA; SA-237-14GE; SA-238-14PA; SA-239-14PA; SA-240-14PA; SA-241-14GE; SA-242-14SP; SA-243-14SP; SA-244-14PA; SA-245-14PA; SA-246-14PA; SA-247-14GE; SA-248-14SP; SA-249-14FT; SA-250-14GE

B. Amendments: SA-14-11PS (Amend. #5); SA-52-14IE (Amend. #1); SA-53-14FT (Amend. #1); SA-57-14BL (Amend. #1); SA-76-14TR (Amend. #1); SA-81-14GE; (Amend. #1); SA-148-14LS (Amend. #1); SA-160-14PA (Amend. #1); SA-162-14LS (Amend. #1); SA-177-14FT (Amend. #1); SA-193-14AS (Amend. #1); SA-195-14LS (Amend. #1); SA-205-14SP (Amend. #1); SA-222-14FT (Amend. #1); SA-261-13PS (Amend. #1)

C. Interagency Agreements: SA-251-14IA

D. Letters of Understanding: none

E. Rental Agreements: OCC-1413; R-015-14; R-023-14; R-051-14; R-097-14; R-163-14; R-164-14; R-170-14; R-173-14; R-177-14; R-178-14; R-181-14; R-182-14; R-184-14; R-185-14; R-186-14; R-187-14; R-188-14; R-189-14; R-192-14; R-193-14; R-198-14; R-201-14; R-202-14; R-205-14; R-206-14; R-209-14

F. Active Joint Powers Authority Agreements: none

G. Commercial Rental Agreements: 14248; 14252; 14253

H. Concession Rental Agreements: 14574; 14598

I. Platinum Rental Agreements: 14713; 14734; 14749

J. Judging Agreements: CA-028-14; CA-030-14; CA-031-14; CA-032-14; CA-035-14; CA-036-14; CA-037-14; CA-038-14; CA-039-14; CA-040-14; CA-042-14; CA-043-14; CA-044-14; CA-045-14; CA-046-14; CA-047-14; CA-049-14; CA-050-14; CA-051-14; GF-004-14; GF-008-14; GF-013-14; HA-024-14; LS-031-14; LS-032-14; LS-033-14

-End of Consent Calendar-

9. GOVERNANCE PROCESS

A. Committee / Task Force / Liaison Reports
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Tel-Phil Negotiating Team (Chair Tkaczyk, Director La Belle)
ii. Centennial Farm Foundation Liaison (Director Mouet)
iii. Workers Memorial Task Force (Director Berardino, Vice Chair Aitken)
iv. Financial Monitoring Committee (Director Mouet, Director Bagneris)
v. 2014 OC Fair City Liaison Committee (Director Mouet)
vi. Veteran’s Memorial Task Force (Director Berardino, Vice Chair Aitken)
vii. OCFEC Educational & Agricultural Foundation Task Force (Director Mouet, Director Bagneris)
viii. CEO Search Task Force (Vice Chair Aitken, Director Berardino)
ix. Legislative Monitoring Task Force (Director La Belle, Director Cervantes)

B. Discussion of AB 2490
Action Item

C. Review and Approve Rental Agreement with Tel Phil Enterprises
Action Item

D. Creation of and Appointment of Board Members to the Organizational Needs Assessment Task Force
Information Item

E. Discussion of CEO Search and Recruitment Process
Action Item

F. Review and Approve Annual Resolution for Workers Compensation Coverage to be Extended to the Board of Directors and all Volunteers for Imaginology, Annual OC Fair and All Other Fair Sanctioned Activities and Events
Action Item.

G. Review and Approve the Appointment of the Board Chair to serve on behalf of the 32nd District Agricultural Association as an Elector for the California Fair Services Authority (CFSA) Board of Directors Elections
Action Item

H. The 32nd District Agricultural Association Board of Directors delegates authority to execute all forms of agreements, contracts, and purchase orders without further authorization from the Board of Directors (Policy 2.3.5). All such agreements, contracts and purchase orders are to be submitted to the Board of Directors for review at subsequent meetings. This delegation is subject to board review at each annual meeting
Action Item

I. Review of Board of Directors Nominating Task Force Recommendation and Election of Board Officers
Action item

10. CLOSED SESSION (Closed to the Public)

A. Lease Negotiations with Tel-Phil Enterprises – Pursuant to the provisions of Government Code Section 11126(c)(7) the Board of Directors will meet in closed session to advise its negotiators, Douglas La Belle and Stan Tkaczyk, with respect to the terms and conditions of the lease of a portion of the Orange County Fairgrounds known as Main Parking Lot A with Tel Phil Enterprises, Inc. Negotiations would be conducted with Jeffrey Teller of Tel Phil Enterprises, Inc or his representatives.

B. Pending Litigation – Pursuant to the provisions of Government Code Section 11126(e)(1) the board will meet with legal counsel for the purpose of considering whether or not to initiate litigation.

C. Lease Negotiations with Orange Coast College – Pursuant to the provisions of Government Code Section 11126(c)(7) the Board of Directors will meet in closed session to consider a proposed lease of a portion of the Orange County Fairgrounds at the corner of Fairview and Arlington for the construction of a parking structure. The negotiator for the Association is Doug Lofstrom.

11. BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: SEPTEMBER 25, 2014

13. ADJOURNMENT

Respectfully submitted,
OC Fair & Event Center

Doug Lofstrom
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 4:00 p.m. August 18, 2014