Board of Directors Meeting - January 16, 2020 - OC Fair & Event Center

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Monday, January 6, 2020 (4:31 pm)

Board of Directors Meeting – January 16, 2020

Board of Directors Meeting
01/16/2020
5:30 p.m.
Administration Building

View Agenda
CEO’s Operational Announcements and Updates:
     Check Summary – December 2019
View Approved Minutes
Consent Calendar:
     View Standard Agreements
     View Rental Agreements
     View Joint Powers Authority Agreements
     View Correspondence
Reports and Materials for Governance Process:
     View Item 9A
     View Item 9B
     View Item 9C
     View Item 9D
     View Item 9E
     View Item 9F

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View Transcript

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, January 16, 2020
5:30 p.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Directions: From I-405, exit Fairview Rd. heading south, approximately 1.25 miles to Arlington Dr.
Administration Building located near the corner of Fairview Rd. and Arlington Dr.
(Use Gate 4 on Arlington Dr.)

To live stream meeting, click on the link: https://vimeo.com/user98605232

Board of Directors
Sandra Cervantes, Board Chair
Andreas Meyer, Vice Chair
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member

Secretary-Treasurer
Michele Richards
Chief Executive Officer, OCFEC

32nd DAA Counsel
Josh Caplan
Office of the California Attorney General

Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
PLEDGE OF ALLEGIANCE
ROLL CALL (Policy 4.5.2.B)
CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
MINUTES:
A. Board meeting held November 21, 2019
Action Item

B. Board meeting held December 12, 2019
Action Item
MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements (New): SA-002-20SP; SA-010-20SP; SA-006-20YR

          i. Standard Agreement Amendments: SA-266-19YR; SA-002-20SP;
              SA-010-20SP; SA-006-20YR

B. Rental Agreements: R-010-20 (Amended); R-011-20 (Amended); R-012-20 (Amended); R-013-20 (Amended); R-014-20 (Amended); R-028-20; R-029-20; R-030-20 (Amended); R-035-20 (Amended); R-036-20 (Amended); R-037-20 (Amended); R-038-20 (Amended); R-043-20 (Amended); R-044-20 (Amended); R-045-20 (Amended); R-046-20 (Amended); R-047-20 (Amended); R-048-20 (Amended); R-050-20; R-055-20; R-058-20; R-060-20

C. Active Joint Powers Authority Agreements (New): None

D. Correspondence:
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
         i. None.

E. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
          i. 2020 State Rules for California Fairs

                                              -End of Consent Calendar-
GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Report
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i.       Community Engagement Committee (Director Rubalcava-Garcia,
         Committee Chair; Director Ruiz)
ii.     Heroes Hall Veterans Foundation Board (Director La Belle, Chair
     Cervantes)
iii.    Centennial Farm Foundation (Chair Cervantes)
iv.    Financial Monitoring Committee (Director Pham, Committee Chair;
         Director La Belle)
v.     Legislative Monitoring Committee (Director Aitken, Committee Chair;
        Director Ruiz)
vi.   Governance Committee (Vice Chair Meyer, Committee Chair; Director
        Bagneris)
vii. Safety & Security Committee (Chair Cervantes, Committee Chair; Vice
        Chair Meyer)
viii. Facilities Committee (Director Aitken, Committee Chair; Director
         Rubalcava-Garcia)
ix.    Audit and Compliance Committee (Director Rubalcava-Garcia,
         Committee Chair; Director La Belle)
x.     Branding Project Ad Hoc Committee (Vice Chair Meyer, Committee
        Chair; Director Aitken)
xi.   Storage, Parking and Traffic Ad Hoc Committee (Director La Belle,
       Committee Chair; Director Bagneris)

B. Consideration of and Vote on 2020 OC Fair Admission Ticket Prices, Merchant Space Rental and Year-round Parking
Action Item

C. Facilities Committee Recommendations on Capital Expenditure/Special Projects for Committee Oversight Along With Full Board Updates
Action Item

D. Update on Contract Amendments Previously Pulled from the Consent Calendar for Haynie & Company (SA-261-19YR Amend. #1) and Morley Group and Vote on Whether to Approve
Action Item

E. Consideration of and Vote on Recommendations for Property Name Based on Branding Focus Group Results
Action Item

F. Presentation of Contractor Evaluations Related to Standard Agreement Amendments to Exercise Option Years (Previously Pulled from the Consent Calendar) for Consideration of and Vote on Whether to Approve; and Consideration of and Vote on Amending Current Board Policy for Evaluations and Contract Option Years
Action Item
CLOSED SESSION (Closed to the Public)
A.Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i.To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii.To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a).]
BOARD OF DIRECTORS MATTERS OF INFORMATION
NEXT BOARD MEETING: FEBRUARY 27, 2020
ADJOURNMENT

Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. January 6, 2020