Monday, June 17, 2019 (3:52 pm)
Board of Directors Meeting – June 27, 2019
Board of Directors Meeting
06/27/2019
9:00 AM
Administration Building
View Agenda
View CEO’s Operational Announcements and Updates (Financial Packet ending May 2019)
View Approved Minutes
View Standard Agreements
View Rental Agreements
View Active Joint Powers Agreements
View Commercial Rental Agreements
View Concession Rental Agreements
View Judging Agreements
View Platinum Rental Agreements
View Supplier Rental Agreements
View Correspondence
View Staff Reports
View PowerPoint
View Transcript
The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)
NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, June 27, 2019
9:00 a.m.
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member
Andreas Meyer, Member
Secretary-Treasurer
Kathy Kramer CVE, CFEE, CMP
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1.CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL (Policy 4.5.2.B)
5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
7. MINUTES:
A. Board Meeting held April 25, 2019
Action Item
8. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
A. Standard Agreements: SA-193-19FT; SA-194-19PA; SA-195-19PA; SA-196-19PA; SA-197-19GE; SA-198-19PA; SA-200-19PA; SA-201-19PA; SA-202-19PA; SA-203-19PA; SA-204-19PA; SA-205-19PA; SA-206-19PA; SA-210-19PA; SA-213-19FT; SA-214-19FT; SA-215-19FT; SA-216-19FT; SA-217-19FT; SA-218-19SP; SA-219-19SP; SA-220-19SP; SA-221-19SP; SA-222-19SP; SA-224-19HB; SA-225-19HB; SA-226-19HB; SA-227-19YR; SA-230-19FT; SA-231-19SP; SA-232-19GE; SA-233-19BB; SA-234-19SP; SA-235-19YR; SA-236-19YR; SA-237-19YR
B. Amendments: OCF-01-06LA (Amend. #2); SA-240-16SP (Amend. #2); SA-272-18SP (Amend. #1); SA-275-18YR (Amend. #1); SA-015-19HB (Amend. #1); SA-029-19BB (amend. #1); SA-067-19GE (Amend. #1); SA-077-19PA (Amend. #1); SA-133-19PA (Amend. #1); SA-160-19IA (Amend. #1); SA-235-19YR (Amend #1)
C. Rental Agreements: R-027-19; R-063-19; R-071-19; R-096-19; R-106-19; R-119-19; R-120-19; R-122-19; R-123-19; R-124-19; R-125-19; R-126-19; R-127-19; R-128-19; R-129-19; R-131-19; R-001-19; OCC-1901; OCC-1902; OCC-1903; OCC-1904; OCC-1905; OCC-1906
D. Active Joint Powers Authority Agreements (New): None
E. Commercial Rental Agreements: 19045; 19068; 19071; 19074; 19080; 19090; 19108; 19109; 19111; 19145; 19165; 19193; 19198; 19203; 19226; 19158 (Amended)
F. Concession Rental Agreements: 19565; 19575; 19583; 19598
G. Judging Agreements: LS-021-19; LS-024-19; CA-019-19; CA-020-19; CA-021-19; CA-022-19; CA-023-19; CA-025-19; CA-026-19; CA-027-19; CA-028-19; CA-029-19; CA-030-19; CA-031-19; CA-032-19; CA-033-19; CA-034-19; CA-036-19; CA-037-19
H. Platinum Rental Agreements: 19713
I. Supplier Rental Agreements: 19661; 19662; 19663; 19664; 19665; 19667
J. Correspondence:
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
i. None.
K. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
i. 2019 Fairground Shelter Assessment
-End of Consent Calendar-
9. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Report
Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director La Belle, Chair; Vice Chair Cervantes)
ii. Centennial Farm Foundation (Vice Chair Cervantes, Committee Chair)
iii. Financial Monitoring Committee (Director Pham, Committee Chair; Director Mouet)
iv. Legislative Monitoring Committee (Director Aitken; Committee Chair; Chair Ruiz)
v. Tenant Liaison Committee (Director Pham, Committee Chair; Vice Chair Cervantes)
vi. Board of Directors Governing Policy Manual Review Ad Hoc Committee (Director Meyer, Committee Chair; Director Bagneris)
vii. Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair Cervantes)
viii. Master Site Plan Ad Hoc Committee (Director Aitken, Committee Chair; Director Rubalcava-Garcia)
ix. Buildings and Maintenance Committee (Director Aitken, Committee Chair; Director Rubalcava-Garcia)
x. Audit Ad Hoc Committee (Director Rubalcava-Garcia, Committee Chair; Meyer Director)
B.Consideration of and Vote on Spectra at the Orange County Market Place Proposal Requesting OC Fair & Event Center Financial Support for a New Business Model to Drive Business to the Orange County Market Place
Action Item
C.Consideration of and Vote to Provide Financial Support to the Pacific Symphony for Producing “Hail to the Heroes,” a Celebratory Concert Honoring Veterans and Active-Duty Personnel, Featuring Lee Greenwood and the Pacific Symphony
Action Item
D.Consideration of and Vote on Construction Budget for the A-4M Skyhawk Project and Provide Staff Direction on Next Steps
Action Item
E.Consideration of and Vote Regarding 2020 Operating and Capital Budget
Action Item
F.Consideration of and Vote on Board Policy Regarding Staff and/or Board of Directors’ Public Responses to Hate Crimes and Acts of Discrimination Committed on District Property
Action Item
G.Update on Diversity and Inclusion Training for District Staff
Action Item
H.Update on Diversity and Inclusion Training for Contracted Fair Security
Action Item
I.Consideration of and Vote to Cancel the August Board of Directors Meeting
Action item
J.Staff Presentation of 2019 OC Fair
Information Item
10. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
11. BOARD OF DIRECTORS MATTERS OF INFORMATION
12. NEXT BOARD MEETING: AUGUST 22, 2019
13. ADJOURNMENT
Respectfully submitted,
Kathy Kramer CVE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. June 17, 2019