Monday, March 18, 2019 (5:18 pm)

Board of Directors Meeting – March 28, 2019


The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, March 28, 2019
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member
Andreas Meyer, Member           

Secretary-Treasurer
Kathy Kramer CVE, CFEE, CMP
Chief Executive Officer, OCFEC

32nd DAA Counsel 
Josh Caplan
Office of the California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

  1. CALL TO ORDER
    All matters noticed on this agenda, in any category, may be considered for action as listed.  Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
  1. THE MISSION OF OCFEC IS…
    Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
  1. PLEDGE OF ALLEGIANCE
  1. ROLL CALL (Policy 4.5.2.B)
  1. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
  1. MATTERS OF PUBLIC COMMENT
    Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. 

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

  1. MINUTES:
    A.  Board Meeting held January 17, 2019
    Action Item
  1. CONSENT CALENDAR: (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A.  Standard Agreements: SA-005-19HB; SA-034-19GE; SA-035-19GE; SA-037-19GESA-038-19GE; SA-042-19GE; SA-043-19GE; SA-044-19BB; SA-055-19BB; SA-057-19GE; SA-060-19IO; SA-061-19BB; SA-062-19HB; SA-063-19HB; SA-066-19BB; SA-068-19GE; SA-069-19BB; SA-071-19YR; SA-072-19SP; SA-073-19YR; SA-074-19YR; SA-081-19SP; SA-083-19GE; SA-084-19IO; SA-085-19IO; SA-086-19IO; SA-089-19SP; SA-092-19SP; SA-094-19FT; SA-096-19FT; SA-097-19GE; SA-098-19FT; SA-099-19FT; SA-100-19FT; SA-101-19FT; SA-102-19FT; SA-103-19FT; SA-104-19FT; SA-105-19FT; SA-106-19FT; SA-107-19FT; SA-108-19FT; SA-112-19SP; SA-113-19SP; SA-115-19YR; SA-116-19YR; SA-117-19SP; SA-120-19YR

B.  Amendments: SA-270-15SP (Amend. #2); SA-011-19AS (Amend. #1)

C.  Rental Agreements: R-005-19; R-021-19; R-023-19; R-053-19; R-057-19; R-059-19; R-060-19; R-066-19; R-067-19; R-068-19; R-070-19; R-075-19; R-077-19; R-078-19; R-079-19; R-080-19; R-081-19; R-083-19; R-088-19; R-090-19; R-091-19; R-093-19; R-094-19; R-095-19; R-098-19; R-003-19; 19 IO-FE 70; 19 IO-FE 71; 19 IO-FE 72; 19 IO-FE 73; 19 IO-FE 74

D.  Active Joint Powers Authority Agreements (New): 03218041; 03219004; 03219009; 03219010

E.  Commercial Rental Agreements: 19002; 19003; 19004; 19005; 19006; 19007; 19010; 19011; 19012; 19013; 19014; 19015; 19016; 19018; 19019; 19020; 19021; 19022; 19023; 19024; 19025; 19027; 19028; 19029; 19030; 19031; 19032; 19033; 19034; 19035; 19036; 19037; 19039; 19040; 19041; 19042; 19043; 19044; 19046; 19047; 19048; 19049; 19050; 19051; 19052; 19055; 19056; 19057; 19058; 19059; 19062; 19063; 19064; 19065; 19066; 19067; 19069; 19070; 19075; 19076; 19078; 19079; 19081; 19082; 19083; 19084; 19085; 19086; 19091; 19092; 19093; 19094; 19095; 19096; 19099; 19100; 19106; 19107; 19112; 19113; 19114; 19115; 19116; 19117; 19119; 19120; 19121; 19122; 19123; 19125; 19126; 19127; 19128; 19129; 19130; 19132; 19133; 19135; 19137; 19138; 19139; 19141; 19142; 19143; 19146; 19147; 19148; 19149; 19150; 19151; 19153; 19154; 19155; 19156; 19157; 19159; 19160; 19163; 19164; 19166; 19168; 19169; 19170; 19171; 19176; 19177; 19178; 19179; 19183; 19186; 19192; 19194; 19195; 19196; 19197; 19199; 19200; 19202; 19204; 19205; 19206; 19208; 19209; 19211; 19216; 19218;19219; 19221; 19224; 19225; 19227; 19228; IMCOM-06-19; IMCOM-07-19; IMCOM-08-19; IMCOM-09-19;

F.  Concessions Rental Agreements: 19500; 19501; 19502; 19503; 19504; 19505; 19506; 19507; 19508; 19509; 19510; 19512; 19513; 19514; 19515; 19516; 19517; 19518; 19519; 19520; 19521; 19522; 19523; 19524; 19525; 19526; 19527; 19528; 19529; 19530; 19531; 19532; 19533; 19534; 19535; 19536; 19537; 19538; 19539; 19540; 19541; 19542; 19543; 19544; 19545; 19546; 19547; 19548; 19549; 19550; 19551; 19552; 19553; 19554; 19555; 19556; 19557; 19558; 19559; 19560; 19561; 19562; 19563; 19564; 19566; 19567; 19568; 19569; 19570; 19571; 19572; 19574; 19576; 19577; 19578; 19579; 19580; 19581; 19582; 19584; 19585; 19856; 19587; 19588; 19589; 19590; 19591; 19592; 19593; 19594; 19595; 19596; 19597; IMFO-05-19; IMFO-06-19; IMFO-15-19; IMFT-03-19

G.  Green Gate Village Rental Agreements: 19601; 19602; 19603; 19604; 19605; 19606; 19607

H.  Independent Amusement Rental Agreements: 19646; 19636; 19637; 19644

I.  Judging Agreements: IO-001-19; IO-002-19; IO-003-19; IO-004-19; IO-005-19; IO-006-19; IO-007-19; IO-008-19; IO-009-19

J.  Merchandise/Service Rental Agreements: 19633; 19634; 19635; 19638; 19639; 19640; 19641; 19642

K.  Platinum Rental Agreements: 19704; 19707; 19716; 19720; 19726; 19727; 19731; 19732; 19735; 19737

L.  Correspondence:

     Communications to the Board from the public in response to Board
     discussion or to comments made before the Board are to be listed on the
     meeting agenda and included in the Board materials as an item of public
     disclosure.
         i.  None.

-End of Consent Calendar-

  1. GOVERNANCE PROCESS:
    A.  Committee / Ad Hoc Committee / Liaison Report
    Information Item                                       

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i.    Heroes Hall Veterans Foundation Board (Director La Belle, Chair; Vice  
      Chair Cervantes)
ii.   Financial Monitoring Committee (Director Pham, Committee Chair;
       Director Mouet)
iii.  Legislative Monitoring Committee (Director Aitken; Committee Chair; iv.  Chair Ruiz)
v.    Tenant Liaison Committee (Director Pham, Committee Chair; Vice Chair
       Cervantes)
vi.   Board of Directors Governing Policy Manual Review Ad Hoc Committee
       (Director Meyer, Committee Chair; Director Bagneris)
vii.  Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair
        Cervantes)
vii.  Mater Site Plan Ad Hoc Committee (Director Aitken, Committee Chair;
        Director Rubalcava-Garcia)
viii. Buildings and Maintenance Committee (Chair Ruiz, Committee Chair;
        Director La Belle)
ix.  Centennial Farm Foundation (Vice Chair Cervantes, Committee Chair)

B.  2019 Imaginology Presentation
      Information Item

C.  Update on Relocation of the A4 Skyhawk Aircraft from the County
      Facility in Santa Ana to the OC Fair & Event Center
      Information Item

D.  Video Recording Options Discussion for Monthly Board of Directors
      Meetings
      Action Item

E.  Review of OCFEC Contracting Practices Regarding Alignment of
     Contracting Procedures with California Law (California Public Contracts
     Code, the State Contracting Manual, the Department of General Services’
     State Administrative Manual) and with OCFEC Board Policy
     Action Item

F.  California Department of Food and Agriculture Independent Auditor’s
      Report and Financial Statements for the Years Ended December 31, 2015
      and 2016
      Action Item

10.  CLOSED SESSION (Closed to the Public)
A.  Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

B.  Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a).]

  1.   Board of Directors Matters of Information
  1. Next Board Meeting:  April 25, 2019
  1. Adjournment
    Respectfully submitted,
    Kathy Kramer CVE, CFEE, CMP
    Secretary-Treasurer
    Chief Executive Officer, OCFEC
    Date of notice: 5:00 p.m. March 18, 2019