Monday, March 18, 2019 (5:18 pm)
Board of Directors Meeting – March 28, 2019
Board of Directors Meeting
03/28/2019
9:00 AM
Administration Building
View Agenda
CEO’s Operational Announcements and Updates
View Financial Packet Ending December 2018
View Financial Packet Ending January 2019
View Financial Packet Ending February 2019
View Standard Agreements (original)
View Standard Agreements (updated 3/22/2019)
View Rental Agreements
View Active Joint Powers Authority Agreements
View Commercial Rental Agreements
View Concession Rental Agreements
View Green Gate Village Rental Agreements
View Independent Amusement Rental Agreements
View Judging Agreements
View Merchandise/Services Rental Agreements
View Platinum Rental Agreements
View Staff Reports (Report 9F updated 03/25/19 with additional materials)
View PowerPoint Presentation
View Transcript
View Approved Minutes
The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)
NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, March 28, 2019
9:00 a.m.
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member
Andreas Meyer, Member
Secretary-Treasurer
Kathy Kramer CVE, CFEE, CMP
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
- CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
- THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
- PLEDGE OF ALLEGIANCE
- ROLL CALL (Policy 4.5.2.B)
- CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
- MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
- MINUTES:
A. Board Meeting held January 17, 2019
Action Item
- CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
A. Standard Agreements: SA-005-19HB; SA-034-19GE; SA-035-19GE; SA-037-19GESA-038-19GE; SA-042-19GE; SA-043-19GE; SA-044-19BB; SA-055-19BB; SA-057-19GE; SA-060-19IO; SA-061-19BB; SA-062-19HB; SA-063-19HB; SA-066-19BB; SA-068-19GE; SA-069-19BB; SA-071-19YR; SA-072-19SP; SA-073-19YR; SA-074-19YR; SA-081-19SP; SA-083-19GE; SA-084-19IO; SA-085-19IO; SA-086-19IO; SA-089-19SP; SA-092-19SP; SA-094-19FT; SA-096-19FT; SA-097-19GE; SA-098-19FT; SA-099-19FT; SA-100-19FT; SA-101-19FT; SA-102-19FT; SA-103-19FT; SA-104-19FT; SA-105-19FT; SA-106-19FT; SA-107-19FT; SA-108-19FT; SA-112-19SP; SA-113-19SP; SA-115-19YR; SA-116-19YR; SA-117-19SP; SA-120-19YR
B. Amendments: SA-270-15SP (Amend. #2); SA-011-19AS (Amend. #1)
C. Rental Agreements: R-005-19; R-021-19; R-023-19; R-053-19; R-057-19; R-059-19; R-060-19; R-066-19; R-067-19; R-068-19; R-070-19; R-075-19; R-077-19; R-078-19; R-079-19; R-080-19; R-081-19; R-083-19; R-088-19; R-090-19; R-091-19; R-093-19; R-094-19; R-095-19; R-098-19; R-003-19; 19 IO-FE 70; 19 IO-FE 71; 19 IO-FE 72; 19 IO-FE 73; 19 IO-FE 74
D. Active Joint Powers Authority Agreements (New): 03218041; 03219004; 03219009; 03219010
E. Commercial Rental Agreements: 19002; 19003; 19004; 19005; 19006; 19007; 19010; 19011; 19012; 19013; 19014; 19015; 19016; 19018; 19019; 19020; 19021; 19022; 19023; 19024; 19025; 19027; 19028; 19029; 19030; 19031; 19032; 19033; 19034; 19035; 19036; 19037; 19039; 19040; 19041; 19042; 19043; 19044; 19046; 19047; 19048; 19049; 19050; 19051; 19052; 19055; 19056; 19057; 19058; 19059; 19062; 19063; 19064; 19065; 19066; 19067; 19069; 19070; 19075; 19076; 19078; 19079; 19081; 19082; 19083; 19084; 19085; 19086; 19091; 19092; 19093; 19094; 19095; 19096; 19099; 19100; 19106; 19107; 19112; 19113; 19114; 19115; 19116; 19117; 19119; 19120; 19121; 19122; 19123; 19125; 19126; 19127; 19128; 19129; 19130; 19132; 19133; 19135; 19137; 19138; 19139; 19141; 19142; 19143; 19146; 19147; 19148; 19149; 19150; 19151; 19153; 19154; 19155; 19156; 19157; 19159; 19160; 19163; 19164; 19166; 19168; 19169; 19170; 19171; 19176; 19177; 19178; 19179; 19183; 19186; 19192; 19194; 19195; 19196; 19197; 19199; 19200; 19202; 19204; 19205; 19206; 19208; 19209; 19211; 19216; 19218;19219; 19221; 19224; 19225; 19227; 19228; IMCOM-06-19; IMCOM-07-19; IMCOM-08-19; IMCOM-09-19;
F. Concessions Rental Agreements: 19500; 19501; 19502; 19503; 19504; 19505; 19506; 19507; 19508; 19509; 19510; 19512; 19513; 19514; 19515; 19516; 19517; 19518; 19519; 19520; 19521; 19522; 19523; 19524; 19525; 19526; 19527; 19528; 19529; 19530; 19531; 19532; 19533; 19534; 19535; 19536; 19537; 19538; 19539; 19540; 19541; 19542; 19543; 19544; 19545; 19546; 19547; 19548; 19549; 19550; 19551; 19552; 19553; 19554; 19555; 19556; 19557; 19558; 19559; 19560; 19561; 19562; 19563; 19564; 19566; 19567; 19568; 19569; 19570; 19571; 19572; 19574; 19576; 19577; 19578; 19579; 19580; 19581; 19582; 19584; 19585; 19856; 19587; 19588; 19589; 19590; 19591; 19592; 19593; 19594; 19595; 19596; 19597; IMFO-05-19; IMFO-06-19; IMFO-15-19; IMFT-03-19
G. Green Gate Village Rental Agreements: 19601; 19602; 19603; 19604; 19605; 19606; 19607
H. Independent Amusement Rental Agreements: 19646; 19636; 19637; 19644
I. Judging Agreements: IO-001-19; IO-002-19; IO-003-19; IO-004-19; IO-005-19; IO-006-19; IO-007-19; IO-008-19; IO-009-19
J. Merchandise/Service Rental Agreements: 19633; 19634; 19635; 19638; 19639; 19640; 19641; 19642
K. Platinum Rental Agreements: 19704; 19707; 19716; 19720; 19726; 19727; 19731; 19732; 19735; 19737
L. Correspondence:
Communications to the Board from the public in response to Board
discussion or to comments made before the Board are to be listed on the
meeting agenda and included in the Board materials as an item of public
disclosure.
i. None.
-End of Consent Calendar-
- GOVERNANCE PROCESS:
A. Committee / Ad Hoc Committee / Liaison Report
Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director La Belle, Chair; Vice
Chair Cervantes)
ii. Financial Monitoring Committee (Director Pham, Committee Chair;
Director Mouet)
iii. Legislative Monitoring Committee (Director Aitken; Committee Chair; iv. Chair Ruiz)
v. Tenant Liaison Committee (Director Pham, Committee Chair; Vice Chair
Cervantes)
vi. Board of Directors Governing Policy Manual Review Ad Hoc Committee
(Director Meyer, Committee Chair; Director Bagneris)
vii. Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair
Cervantes)
vii. Mater Site Plan Ad Hoc Committee (Director Aitken, Committee Chair;
Director Rubalcava-Garcia)
viii. Buildings and Maintenance Committee (Chair Ruiz, Committee Chair;
Director La Belle)
ix. Centennial Farm Foundation (Vice Chair Cervantes, Committee Chair)
B. 2019 Imaginology Presentation
Information Item
C. Update on Relocation of the A4 Skyhawk Aircraft from the County
Facility in Santa Ana to the OC Fair & Event Center
Information Item
D. Video Recording Options Discussion for Monthly Board of Directors
Meetings
Action Item
E. Review of OCFEC Contracting Practices Regarding Alignment of
Contracting Procedures with California Law (California Public Contracts
Code, the State Contracting Manual, the Department of General Services’
State Administrative Manual) and with OCFEC Board Policy
Action Item
F. California Department of Food and Agriculture Independent Auditor’s
Report and Financial Statements for the Years Ended December 31, 2015
and 2016
Action Item
10. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a).]
- Board of Directors Matters of Information
- Next Board Meeting: April 25, 2019
- Adjournment
Respectfully submitted,
Kathy Kramer CVE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC
Date of notice: 5:00 p.m. March 18, 2019