Monday, November 5, 2018 (4:44 pm)
Board of Directors Meeting – November 15, 2018
Board of Directors Meeting
11/15/2018
9:00 AM
Administration Building
View Agenda
View CEO’s Operational Announcements and Updates (Financial Packet Ending October 2018)
View Standard Agreements
View Rental Agreements
View Joint Powers Authority Agreements
View Staff Reports
View PowerPoint Presentation
View Draft 2019 OCFEC Operating Budget & Capital / Major Projects PowerPoint Presentation
View Transcript
View Approved Minutes
The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)
NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, November 15, 2018
9:00 a.m.
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Douglas La Belle, Member
Newton Pham, Member
Secretary-Treasurer
Kathy Kramer, CVE, CFEE, CMP
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered
for action as listed. Any item not so noticed may not be considered. Items
listed on this Agenda may be considered in any order, at the discretion of
the chairperson.
2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and
Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL (Policy 4.5.2.B)
5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda.
However, no debate by the Board shall be permitted on such public
comments, and no action will be taken on such public comment items at
this time, as law requires formal public notice prior to any action on a
docket item. Speakers are requested to sign in prior to the start of the
meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting.
Speakers wishing to address the Board on items on the agenda are
requested to sign in prior to the start of the meeting and identify the
agenda item(s) on which you desire to address the Board. Speakers are
limited to three minutes.
7. MINUTES:
A. The Minutes from the Board Meeting held October 25, 2018 will be on
the December 13th Board Agenda.
Information item
8. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about
which the Board has governing policies, implementation of which is
delegated to the CEO. They will be enacted in one motion. There will be no
discussion of these items prior to the time the Board of Directors votes on
the motion, unless members of the board, staff or public request specific
items to be discussed separately and/or removed from this section. Any
member of the public who wishes to discuss Consent Calendar items
should notify the Chair of the Board, at the time requested and be
recognized by invitation of the Chair to address the Board.
A. Standard Agreements: SA- 281-18YR
B. Amendments: SA-005-15ET (Amend. #5); SA-147-18SP (Amend #1);
SA-148-18SP (Amend #1)
C. Rental Agreements: R-061-18; R-112-18; R-117-18; R-163-18; R-172-18;
R-173-18; R-174-18; R-175-18; R-177-18; R-180-18; R-001-19
D. Active Joint Powers Authority Agreements (New): None
E. Correspondence:
Communications to the Board from the public in response to Board
discussion or to comments made before the Board are to be listed on the
meeting agenda and included in the Board materials as an item of public
disclosure.
i. None.
-End of Consent Calendar-
9. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Reports
Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are
only for the purpose of the Committee chair, Ad Hoc Committee
members or Liaison to provide a verbal update. Should the Board want to
discuss any Committee work item not already on the agenda; those
would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director La Belle, Chair;
Vice Chair Cervantes)
ii. Financial Monitoring Committee (Director Pham, Committee Chair;
Director Mouet)
iii. Legislative Monitoring Committee (Director Aitken; Committee Chair;
Chair Ruiz)
iv. Tenant Liaison Committee (Director Pham, Committee Chair; Vice
Chair Cervantes)
v. Board of Directors Governing Policy Manual Review Ad Hoc Committee
(Director Bagneris, Committee Chair; Chair Ruiz)
vi. Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair
Cervantes)
B. Review and Approve 2019 OCFEC Operating Budget & Capital / Major
Projects
Action Item
C. Discussion on Board of Directors Strategic Initiatives for 2019
Action Item
D. Review of Process for 32nd District Agriculture Association’s Brand
Assessment Project
Information Item
E. 2019 OC Fair Theme
Information Item
F. To Modify the 32nd District Agriculture Association’s Cannabis Events
Policy Language to Clarify Whether or Not to Include California
Department of Public Health Approved Hemp Products
Action Item
G. The 32nd District Agricultural Association Board of Directors delegates
authority to execute all forms of agreements, contracts, and purchase
orders without further authorization from the Board of Directors
(Policy 2.3.5). All such agreements, contracts and purchase orders are to
be submitted to the Board of Directors for review at subsequent
meetings. This delegation is subject to board review at each annual
meeting
Action Item
10. CLOSED SESSION (Closed to the Public)
Pending Litigation – The Board will meet in closed session to consult
with legal counsel regarding the following pending litigation. [Gov.
Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
- Board of Directors Matters of Information
- Next Board Meeting: December 13, 2018
- Adjournment
Respectfully submitted,
Kathy Kramer CVE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. November 5, 2018