Friday, November 8, 2024 (3:57 pm)
Board of Directors Meeting – November 21, 2024
Board of Directors Meeting
11/21/2024
9:30 a.m.
City of Costa Mesa City Hall Community Room and via Zoom
View Agenda
View Approved Minutes
Consent Calendar Item 7:
– View Item 7A Standard Agreements
– View Item 7B Rental Agreements
– View Item 7C Active Joint Powers Authority Agreements
– View Item 7D Correspondence
Reports and Materials for Governance Process – (Items 9A-9D)
– View Item 9A
– 2025 Budget by Department
– 2025 Budget By Month
– 2025/2024 Budget Fair P&L Comparison
– 2024 Capital Budget
– View Item 9B
– View Item 9C
– View Item 9D – Committee Reports
– View Item 9D(i) – Leadership
– View Item 9D(ii) – Finance & Audit
– View Financial Packet Ending October 31, 2024
– View October 2024 Check Summary
– View Item 9D(iii) – Facilities
– View Item 9D(iv) – Governance
View PowerPoint Prestation
View Transcript
32nd District Agricultural Association
OC Fair and Event Center
88 Fair Drive
Costa Mesa, CA 92626
(714) 708-1500
www.ocfair.com
The mission of OCFEC is…
Creating Equitable Community Access To Agriculture, Entertainment, Cultural and Educational Experiences.
NOTICE OF MEETING
32ND District Agriculture Association, OC Fair & Event Center Board of Directors will be holding a regular board meeting on
Thursday, November 21, 2024 at 9:30 a.m.
(Meeting held in-person and via Zoom)
NEW TEMPORARY LOCATION
Community Room – City of Costa Mesa City Hall
77 Fair Drive
Costa Mesa, CA 92626
(click here for location map and parking instructions)
Join Zoom Meeting
https://us02web.zoom.us/j/81162658373?pwd=RmFYQXBNV1dFeFhwMXRXUG1kVmZ5QT09
Meeting ID: 811 6265 8373
Passcode: 2024
Dial in option: 1-669-900-9128
All meeting notices, agendas and materials considered by the Board during the meeting will be available online, in advance of the meeting at:
https://ocfair.com/public-information/public-meetings/
Board of Directors
Nick Kovacevich, Board Chair
Barbara Bagneris, Vice Chair
Newton Pham, Member
Doug La Belle, Member
Natalie Rubalcava-Garcia, Member
Robert Ruiz, Member
Tanya Bilezikjian, Member
Dimetria Jackson, Member
Secretary-Treasurer
Michele Richards
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
PUBLIC PARTICIPATION
Members of the public are encouraged to provide comment to the Board on each agenda item and may suggest items to be placed on the agenda for discussion at the next Board meeting. While the Board values the participation of the public, the Board chair reserves the right to limit the time for public comment to a maximum of three (3) minutes per speaker in order to proceed with the agenda. Public comment must be related to fair jurisdiction and placement of items on a future agenda is within the discretion of the Board.
AMERICANS WITH DISABILITIES ACT
All Board meetings must be accessible to the physically disabled. Any person needing a disability-related accommodation or modification in order to attend or participate in any Board or Committee meetings or other Fair activities may request assistance. Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact Guest Experience Supervisor, Thane Hollman at (714) 451-5946, at least five working days prior to the meeting to ensure the proper arrangements can be made.
VIDEO RECORDING NOTICE
Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
2. THE MISSION OF OCFEC IS…
Creating Equitable Community Access To Agriculture, Entertainment, Cultural and Educational Experiences.
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. MINUTES:
A. Board meeting held October 24, 2024
Action Item
6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on an agenda item. Speakers are requested to fill out and submit a comment card to the meeting secretary prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on all other agenda items at the time each item is listed on the agenda. Speakers wishing to address the Board on items on the agenda are requested to fill out and submit a comment card to the meeting secretary prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
7. CONSENT CALENDAR
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
C. Active Joint Powers Authority Agreements (New): None.
D. Correspondence:
Communications to the Board from members of the public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the December 2024 agenda is December 6, 2024.
i. 10/24/2024 – Carolyn Beaver: My full comments related to the
RFP for this morning’s meeting
E. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
i. None.
– End of Consent Calendar –
8. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
9. GOVERNANCE PROCESS
A. Presentation of the 2025 Budget and Vote on Whether or Not to Approve
Action Item
– 2025 Budget by Department
– 2025 Budget By Month
– 2025/2024 Budget Fair P&L Comparison
– 2024 Capital Budget
B. Announcement of Board Chair’s Committee Assignments
Information Item
D. Committee / Ad Hoc Committee / Liaison Report
Information Item
To assure compliance with the Bagley-Keene Open Meeting Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Leadership Committee (Chair Kovacevich, Committee Chair; Vice Chair Bagneris)
ii. Financial Monitoring and Audit Committee (Director Pham, Committee Chair; Director Bilezikjian)
– View Financial Packet Ending October 31, 2024
– View October 2024 Check Summary
iii. Facilities Committee (Director Ruiz, Committee Chair; Director Bilezikjian)
iv. Governance Committee (Director La Belle, Committee Chair; Chair Kovacevich)
v. Community Affairs Committee (Director Rubalcava-Garcia, Committee Chair; Director Jackson) No report
10. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
iii. To confer with counsel, discuss, and consider the following pending litigation to which the 32nd DAA is a party. Changing Strides, et al., v. 32nd District Agricultural Association, et. al., Orange County Superior Court, Case No. 30-2024-01421750-CU-WM-WCJ
iv. To confer with counsel, discuss, and consider the following pending litigation to which the 32nd DAA is a party. Changing Strides, et al., v. 32nd District Agricultural Association, et. al., Orange County Superior Court, Case No. 30-2024-01423147-CU-OR-CJC
B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a.)]
11. UPCOMING EVENTS PREVIEW
12. BOARD OF DIRECTORS MATTERS OF INFORMATION
13. NEXT BOARD MEETING: DECEMBER 19, 2024
14. ADJOURNMENT
Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 4:00 p.m. November 8, 2024