Board of Directors Meeting - October 28, 2021 - OC Fair & Event Center

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Monday, October 18, 2021 (5:07 pm)

Board of Directors Meeting – October 28, 2021

Board of Directors Meeting
10/28/2021
9:00 a.m.
Via Zoom

32nd District Agricultural Association
OC Fair and Event Center
88 Fair Drive
Costa Mesa, CA 92626
(714) 708-1500
www.ocfair.com

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32nd District Agricultural Association, OCFEC Board of Directors will be holding a regular board meeting on
Thursday, October 28, 2021 at 9:00 a.m.

As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the OCFEC will conduct this meeting by video/teleconference via Zoom. Please use the following Zoom link or Zoom dial in information to view and/or participate in the meeting:

Join Zoom Meeting
https://us02web.zoom.us/j/85322883030?pwd=Y3EyQ2FPYmdseDNRcy82SU8vbEpFUT09
Dial in option: 1-669-900-9128
Meeting ID: 853 2288 3030
Passcode: 718914

All meeting notices, agendas and materials considered by the Board during the meeting will be available online, in advance of the meeting at:
https://ocfair.com/public-information/public-meetings/

Board of Directors
Natalie Rubalcava-Garcia, Board Chair
Doug La Belle, Vice Chair
Sandra Cervantes, Member
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Newton Pham, Member
Nick Kovacevich, Member
Melahat Rafiei, Member

Secretary-Treasurer
Michele Richards
Chief Executive Officer, OCFEC

32nd DAA Counsel
Josh Caplan
Office of the California Attorney General

PUBLIC PARTICIPATION
Members of the public are encouraged to provide comment to the Board on each agenda item and may suggest items to be placed on the agenda for discussion at the next Board meeting. While the Board values the participation of the public, the Board chair reserves the right to limit the time for public comment to a maximum of three (3) minutes per speaker in order to proceed with the agenda. Public comment must be related to fair jurisdiction and placement of items on a future agenda is within the discretion of the Board.

AMERICANS WITH DISABILITIES ACT
All Board meetings must be accessible to the physically disabled. Any person needing a disability-related accommodation or modification in order to attend or participate in any Board or Committee meetings or other Fair activities may request assistance. Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact Guest Experience Supervisor, Thane Hollman at (714) 451-5946, at least five working days prior to the meeting to insure the proper arrangements can be made.

VIDEO RECORDING NOTICE
Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. MINUTES:

A. Board meeting held September 9, 2021
Action Item

B. Board meeting held September 13, 2021
Action Item

C. Board meeting held September 23, 2021
Action Item

6. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

7. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements (New): SA-156-21YR; SA-155-21GE

                  i. Standard Agreement Amendments: SA-272-18SP (Amend. #4)
               ii. Standard Agreement Amendments (Exercise Option):
                       SA-281-18YR (Amend. #2)

B. Rental Agreements: R-021-21; R-041-21; R-047-21; R-055-21; R-058-21; R-066-21; R-072-21; R-073-21; R-075-21; R-077-21; R-078-21; R-079-21; R-080-21; R-082-21; R-083-21; R-084-21; R-085-21; R-001-22

i. Rental Agreement Amendments: R-053-21 (Amend. #1)

C. Active Joint Powers Authority Agreements (New): None.

D. Correspondence:
Communications to the Board from members of public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the October agenda is October 15, 2021.

i. 9/17/2021 – California Rifle & Pistol Association Letter: Economic Impact to the Orange County Fairgrounds and Unlawful Threats from State Senator

ii. 09/19/2021 – Reggie Mundekis Email: Sept 23, 2021 Board Meeting: Comments Regarding Agenda Items 8A & 8G(iii)

iii. 10/4/2021 – Reggie Mundekis Email: Oct 12 Strategic Planning Meeting – Equestrian Center Discussion

iv. 10/11/2021 – OC Vaulting Email: Strategic Planning Session Information

v. 10/12/2021 – Leigh-Ann Kazolas Email: Strategic Planning Session Information

E. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.

i. 9/22/2021: F2021-08 Required Construction Inspections

-End of Consent Calendar-

8. GOVERNANCE PROCESS

A. Discussion and Vote on Facilities Committee Recommendation for 12-Month Standard Agreement with Current Equestrian Center Operator
Action Item

B. Discussion and Vote on Community Affairs Committee Recommendation to Create a Public Art Piece Celebrating Diversity Using Lighting on Plaza Pacifica and Include $50,000 in the 2022 Budget for the Project
Action Item

C. Discussion and Agreement on 2022 Board Meeting Schedule
Action Item

D. Vote on Whether or Not to Approve Out-of-State Travel Request for Staff to Attend the 2022 Western Fairs Association Annual Convention in Reno, NV
Action Item

E. Review of and Vote on Inclusion of Strategic Planning Programming Goals for Equestrian Center and Annual OC Fair in Draft 2022-2024 Strategic Plan
Action Item

F. Consideration of and Vote on the Board of Directors Nominating Task Force Recommendation and Election of Board Officers
Action Item

G. Committee / Ad Hoc Committee / Liaison Report
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Leadership Committee (Chair Rubalcava-Garcia, Committee Chair; Vice Chair La Belle)

ii. Financial Monitoring and Audit Committee (Director Pham, Committee Chair; Director Bagneris)

iii. Facilities Committee (Director Ruiz, Committee Chair; Director Aitken)

iv. Governance Committee (Director Cervantes, Committee Chair; Chair Rubalcava-Garcia)

v. Community Affairs Committee (Director Bagneris, Committee Chair; Director Rafiei)

vi. Centennial Farm Foundation Liaison (Director Cervantes, Director Kovacevich)

vii. Heroes Hall Veterans Foundation Liaison (Vice Chair La Belle, Director Cervantes)

9. CLOSED SESSION (Closed to the Public)

A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

iii. To confer with counsel, discuss, and consider the following pending litigation to which the 32nd DAA is a party. 32nd District Agricultural Association v. Ovations Fanfare, L.P., et al., Orange County Superior Court, Case No. 30-2020-01161661-CU-CO-CJC

iv. To confer with counsel, discuss, and consider the following pending litigation to which the 32^nd DAA is a party. Adam Carleton v. 32^nd District Agricultural Association, et al., Orange County Superior Court, Case No. 30-2020-01174951-CU-OE-CJC

B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a.)]

10. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

11. BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: NOVEMBER 18, 2021

13. ADJOURNMENT

Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. October 18, 2021