Board of Directors Meeting - April 27, 2017 - OC Fair & Event Center

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Thursday, April 27, 2017 (11:03 pm)

Board of Directors Meeting – April 27, 2017

Board of Directors Meeting
4/27/2017 9:00 AM to 1:00 PM
Administration Building

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Minutes

The mission of OCFEC is… CELEBRATION OF ORANGE COUNTY’S COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE (with results justifying resources expended)

NOTICE OF MEETING 32ND District Agricultural Association OCFEC Board of Directors Thursday, April 27, 2017 9:00 a.m.

Administration Building OC Fair & Event Center 88 Fair Drive Costa Mesa, California

Board of Directors

Nick Berardino, Board Chair Barbara Bagneris, Vice Chair

Gerardo Mouet, Member
Ashleigh Aitken, Member
Stanley Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
Robert Ruiz, Member
Newton Pham, Member

Secretary-Treasurer 32nd DAA Counsel Kathy Kramer CFE, CMP Josh Caplan Chief Executive Officer, OCFEC Office of the California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS… Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

7. MINUTES: A. Board Meeting held March 23, 2017 Action Item

8. CONSENT CALENDAR: (Policy 4.3.4) All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-059-17FT; SA-061-17HB; SA-075-17FT; SA- 077-17FT; SA-078-17FT; SA-079-17FT; SA-080-17FT; SA-082-17FT; SA-084-17FT; SA-086-17GE; SA-091-17PA; SA-092-17GE; SA-093-17GE; SA-094-17GE; SA-095-17PA; SA-096-17YR; SA-097-17FT; SA-098-17CF; SA- 099-17CF; SA-100-17CF; SA-101-17CF; SA-102-17FT; SA-103-17FT; SA-104-17FT; SA-105-17FT; SA-106-17FT; SA-107-17FT; SA-108-17FT; SA-109-17FT; SA-110-17FT; SA-111-17FT; SA-112-17FT; SA-113-17FT; SA-114-17FT; SA-115-17FT; SA-116-17FT; SA-117-17FT; SA-118-17FT; SA-119-17FT ;SA-120-17FT; SA-121-17FT; SA-122-17FT; SA-123-17FT; SA-124-17FT; SA-125-17FT; SA-127-17HB; SA-128-17GE; SA-130-17BB; SA-131-17PA; SA-134-17BB; SA-135-17PA; SA-136-17PA; SA-137-17GE; SA-138-17HB; SA-139-17BB; SA-144-17BB; SA-145-17BB

B. Amendments: SA-35-14FV (Amend. #3); (SA-50-14BS Amend. #2)

C. Rental Agreements: R-013-17; R-014-17; R-028-17; R-047-17; R-051-17; R-085-17; R-094-17; R-096-17; R-100-17; R-103-17; 17 IO-FE 74; 17 IO-FE 75; 17 IO-FE 76; 17 IO-FE 77

D. Active Joint Powers Authority Agreements: 03217013

E. Commercial Rental Agreements: 17031; 17104; 17107; 17110; 17111; 17114; 17116; 17117; 17118; 17119; 17120; 17121; 17123; 17126; 17127; 17129; 17130; 17131; 17132; 17133; 17134; 17135; 17136; 17138; 17139; 17140; 17141; 17142; 17143; 17144; 17145; 17146; 17147; 17148; 17149; 17150; 17151; 17152; 17153; 17154; 17155; 17156; 17157; 17158; 17159; 17160; 17161; 17162; 17163; 17164; 17165; 17166; 17167; 17168; 17169; 17170; 17173; 17174; 17176; 17177; 17178; 17179; 17180; 17181; 17182; 17183; 17184; 17187; 17188; 17189; 17194; 17195; 17196; 17197; 17198; 17199; 17200; 17201; 17202; 17203; 17211; 17212; 17213; 17215; 17216; 17220; 17221; 17222; 17223; 17224; 17225; 17226; 17229; 17230; 17231; 17232; 17233; 17234; 17235; 17236; 17238; IMCOM-01-17; IMCOM-02-17; IMCOM-03-17; IMCOM-04-17; IMCOM-05-17; IMCOM-06-17; IMCOM-07-17; IMCOM-08-17

F. Concession Agreements: 17500; 17501; 17502; 17503; 17504; 17505; 17506; 17507; 17508; 17509; 17510; 17511; 17512; 17515; 17516; 17517; 17523; 17524; 17525; 17526; 17527; 17528; 17529; 17530; 17531; 17532; 17536; 17538; 17540; 17541; 17542; 17543; 17545; 17546; 17547; 17548; 17549; 17550; 17551; 17552; 17553; 17554; 17555; 17557; 17559; 17560; 17561; 17562; 17563; 17564; 17565; 17568; 17569; 17576; 17577; 17582; 17584; 17585; 17587; 17589; 17590; 17591; 17592; 17593IMFO-01-17; IMFO-03-17; IMFO-04-17; IMFO-05-17; IMFO-07-17; IMFO-08-17; IMFO-09-17; IMFO-10-17; IMFO-11-17; IMFO-12-17; IMFO-13-17; IMFO-14-17; IMFO-15-17; IMFO-16-17; IMFO-17-17; IMFT-01-17; IMFT-02-17

G. Platinum Rental Agreements: 17706; 17728

H. Judging Agreements: 1O-001-17; 1O-002-17; 1O-003-17; 1O-004-17; 1O-005-17; 1O-006-17; 1O-007-17; 1O-008-17; 1O-009-17; LS-001-17; LS-001-A-17; LS-002-17; LS-003-17; LS-005-17; LS-006-17; LS-007-17; LS-012-17; LS-014-17; LS-015-17; LS-016-17; LS-017-17; LS-018-17; LS-019-17; LS-020-17; LS-022-17; LS-023-17; LS-026-17; LS-027-17; LS-028-17;LS-029-17; LS-030-17; LS-031-17; LS-032-17

I. Correspondence: Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.

i. none

-End of Consent Calendar-

9. GOVERNANCE PROCESS
A. Committee / Task Force / Liaison Reports Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Centennial Farm Foundation Board (Director Cervantes) ii. Heroes Hall Veterans Foundation Board (Chair Berardino, Director La Belle) iii. Financial Monitoring Committee (Vice Chair Bagneris, Director Pham) iv. Workers Memorial Task Force (Chair Berardino, Director Aitken) v. 2017 OC Fair City Liaison Committee (Director La Belle, Director Cervantes) vi. Legislative Monitoring Task Force (Chair Berardino, Director Aitken) vii. Master Site Plan Task Force (Director La Belle, Director Ruiz) viii. Tenant Liaison Committee (Director Tkaczyk, Chair Berardino) ix. Consumer Initiatives Task Force (Director Tkaczyk, Vice Chair Bagneris) x. Agricultural Committee (Director Mouet, Director Cervantes) xi. Equestrian Center Task Force (Director Aitken, Director Tkaczyk)

B. Approval to Enter into Final Contract Renewal with Third Party Sponsorship and Sales Function Provider, Moor + South/Pier Management Co., LP, dba Tandem

Action Item

C. Approval to Release Five Year Strategic Business Plan, Request for Proposal (RFP) Action Item

D. Discussion Around Creating and Providing Staff Direction for Heroes Hall Museum and Agricultural Workers Memorial Dedication Plaques
Action Item

E. Discussion to Establish Board Policy for Defining Terms of Service Agreement Contracts Action Item

F. Discussion of Appointee, Stephen Spriggs to the Heroes Hall Veterans Foundation Board of Directors Action Item

G. California Department of Food and Agriculture – Fairs and Expositions Branch Visits

10. CLOSED SESSION (Closed to the Public)

A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: MAY 25, 2017

13. ADJOURNMENT

Respectfully submitted,

Kathy Kramer CFE, CMP Secretary-Treasurer Chief Executive Officer, OCFEC Date of notice: 3:00 p.m. April 17, 2017