Board of Directors Meeting

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Thursday, June 27, 2013 (1:14 am)

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, June 27, 2013
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Douglas La Belle, Board Chair
Stan Tkaczyk, Vice Chair
Joyce Tucker, Member                  David Ellis, Member
Kristina Dodge, Member                    Ali Jahangiri, Member
Nick Berardino, Member                 Gerardo Mouet, Member
Ashleigh Aitken, Member

Secretary-Treasurer                           32nd DAA Counsel
Doug Lofstrom                                         Roger Grable
Chief Executive Officer, OCFEC                        Manatt, Phelps and Phillips

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy Reference: 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT – Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item[s] on which you desire to address the Board. Speakers are limited to three minutes.

7. MINUTES:

A. Board Meeting held May 23, 2013
Action Item

8. CONSENT CALENDAR: (Policy Reference: 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-114-13PA; SA-115-13PA; SA-117-13PA; SA-120-13GE; SA-121-13PA; SA-122-13PA; SA-123-13GE; SA-128-13LS; SA-132-13GE;
SA-138-13FT; SA-139-13FT; SA-140-13VA; SA-141-13FT; SA-142-13GE;
SA-143-13VA; SA-145-13FT; SA-146-13FT; SA-147-13PA; SA-148-13PA;
SA-149-13PA; SA-150-13PA; SA-151-13CF; SA-152-13CF; SA-153-13PA;
SA-154-13PA; SA-155-13SP; SA-156-13SP; SA-157-13LS; SA-158-13CF;
SA-159-13FT; SA-160-13PA; SA-161-13PA; SA-162-13FT; SA-163-13FT;
SA-164-13GE; SA-165-13FT; SA-166-13FT; SA-167-13CF; SA-168-13FT;
SA-169-13PS; SA-170-13PS; SA-171-13GE; SA-172-13GE; SA-173-13CF;
SA-174-13FT; SA-175-13FT; SA-176-13FT; SA-178-13SP; SA-179-13SP;
SA-180-13SP; SA-181-13SP; SA-182-13GE; SA-183-13GE; SA-184-13GE;
SA-185-13PA; SA-186-13FT; SA-187-13CF; SA-188-13FT; SA-189-13GE;
SA-190-13GA; SA-191-13PA; SA-192-13CF; SA-193-13PA; SA-194-13PA;
SA-195-13GE; SA-196-13GA; SA-197-13PA; SA-198-13PA

B. Amendments: SA-158-10GL; SA-57-12HB; SA-167-12SP; SA-24-13PS; SA-74-13GA

C. Rental Agreements: R-057-13; R-160-13; R-167-13; R-172-13; R -173-13; R-176-13; R-177-13; R-178-13; R-180-13; R-182-13; R-001-14; R-002-14; R-016-14; R-022-14

D. Active Joint Powers Authority Agreements

E. Commercial Agreements: 20108; 20115; 23001; 23002; 23006; 23007; 23009; 23012; 23014; 23016; 23017; 23020; 23023; 23024; 23025; 23026; 23027; 23028; 23034; 23036; 23038; 23041; 23042; 23044; 23050; 23051; 23052; 23053; 23054; 23055; 23056; 23058; 23060; 23061; 23063; 23064; 23067; 23068; 23070; 23071; 23075; 23077; 23079; 23080; 23081; 23082; 23083; 23084; 23085; 23087; 23088; 23089; 23090; 23091; 23092; 23097; 23098; 23104; 23106; 23110; 23112; 23113; 23114; 23120; 23122; 23129; 23131; 23136; 23137; 23138; 23139; 23142; 23143; 23148; 23150; 23151; 23152; 23154; 23155; 23159; 23164; 23165; 23167; 23172; 23173; 23177; 23178; 23179; 23180; 23181; 23182; 23185; 23188; 23192; 23193; 23194; 23198; 23199; 23200; 23201; 23204; 23205; 23206; 23211; 23213; 23214; 23215; 23219; 23220; 23221; 23223; 23224; 23226; 23227; 23229; 23232; 23234; 23242; 23244; 23252; 23258; 23259; 23262; 23263; 23264; 23265; 23267; 23268; 23271; 23272; 23273; 23274; 23276; 23277; 23278; 23285; 23287; 23288; 23290; 23291; 23292; 23293; 23296; 23297; 23299; 23302; 23303; 23304; 23307; 23308; 23313; 23318; 23321; 23322; 23323; 23328; 23329; 23330; 23334; 23337; 23338; 23340; 23350; 23358; 23360; 23362; 23364; 23367; 23368; 23369; 23373; 23376; 23378; 23379; 23381; 23383; 23384; 23429; 23434; 23437; 23438; 23448; 23449; 23451; 23453; 23454; 23456; 23458; 23460; 23461; 23463; 23464; 23465; 23466; 23467; 23468; 23470; 23472; 23474; 23476; 23481; 23482; 23483; 23486; 23488; 23489; 23490; 23491; 23492; 23497; 23498; 23499; 23501; 23503; 23504; 23505; 23507; 23508; 23509; 23512; 23513; 23514; 23520; 23523; 23524; 23525; 23530; 23535; 23537; 23541; 23542; 23543; 23546; 23547; 23548; 23549; 23558; 23559; 23565; 23570; 23571; 23573; 23578; 23580; 23586; 23587; 23590; 23593; 23594; 23600; 23604; 23605; 23607; 23613; 23615; 23616; 23617; 23619; 23620; 23621; 23622; 23623; 23624; 23625; 23626; 23627; 23628; 23629; 23630; 23632; 23633; 23634; 23635; 23636; 23637; 23638; 23639; 23640; 23641; 23642; 23643; 23644; 23647; 23648; 23649; 23651; 23652; 23653; 23654; 23655; 23657

F. Concessionnaire Agreements: 17842; 17859; 17861; 17892; 18044; 18054; 18093; 18361; 18363; 18660; 18833; 18835; 18839; 18840; 18841; 18842; 18844; 18845; 18846; 18849; 18850; 18851; 18854; 18855; 18857; 18858; 18859; 18863; 18864; 18865 ; 18866; 18867; 18868; 18869; 18870; 18871; 18872; 18873; 18874; 18878; 18882; 18900; 18901; 18902; 18906; 18909; 18910; 18911; 18912; 18913; 18914; 18915; 18916; 18957; 19016; 19051; 19052; 19053; 19054; 19058; 19059; 19061; 19063; 19064; 19065; 19066; 19067; 19068; 19073; 19119; 19122; 19124; 19127; 19151; 19152; 19153; 19154; 19155; 19171; 19172; 19174; 19175; 19176; 19177; 19178; 19183; 23102; 23118; 23236; 23281; 23602

G. Independent Amusement Agreements: 23128; 23175; 23176; 23207; 23345; 23346; 23347; 23352; 23353; 23522; 23533; 23584; 23618; 23645; 23646; 23650

H. Market Place Village Agreements: 23010; 23011; 23018; 23078; 23134; 23141; 23153; 23156; 23187; 23191; 23209; 23230; 23238; 23240; 23289; 23316; 23319; 23359; 23462; 23495; 23506; 23517; 23518; 23551; 23574; 23575

I. Platinum Partner Agreements: 20002; 20014; 20017; 20024; 20038; 20081; 20121; 20122; 20131; 20150; 20151; 20155; 20155; 20159; 20216; 20232; 20242; 20259; 20271; 20334; 20355; 20429; 20464; 20540; 20548; 20560; 20579; 20583; 20591; 20592; 20594; 20595; 20601; 20609; 20612

J. Supplier Agreements: 23127; 23228; 23266; 23487; 23539

K. Judging Agreements: HA-101-13; HA-102-13; HA-103-13; HA-104-13; HA-105-13; HA-106-13; HA-107-13; HA-108-13; HA-109-13; HA-110-13; HA-111-13; HA-112-13; HA-113-13; HA-114-13; HA-115-13; HA-116-13; HA-117-13; HA-201-13; HA-202-13; CA-101-13; CA-102-13; CA-103-13; FZ-101-13; FZ-102-13; FZ-103-13; FZ-104-13; FZ-105-13

-End of Consent Calendar-

9. GOVERNANCE PROCESS

A. Committee/Task Force/Liaison Reports
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Task Force members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. TelPhil Negotiating Team
ii. Centennial Farm Foundation Liaison
iii. Workers Memorial Task Force
iv. Financial Monitoring Committee
v. 2013 OC Fair City Liaison Committee
vi. Operational Needs Assessment Task Force

B. Approve Named Delegation of Authority for Execution of Contracts
Action Item

C. Discussion of Exhibit Honoring Orange County Military Veterans
Information Item

D. SB-741 Update
Information Item

E. Assessment of 2013 OC Fair New Year’s Eve Block Party
Action Item

F. Approve Task Force’s Recommendation and Budget for Worker’s Memorial Project
Action Item

10. CLOSED SESSION (Closed to the Public)

A. Pursuant to the provisions of Government Code section 11126(a)(1) the Board of Directors will meet in closed executive session to consider the evaluation of performance of a public employee.

B. Pursuant to the provisions of Government Code Section 11126(a)(1) the Board of Directors will meet in closed session to discuss the appointment of a public employee.

9. GOVERNANCE PROCESS (continued)

G. Approval of Compensation for OCFEC CEO
Action Item

11. BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: JULY 8, 2013

13. ADJOURNMENT

Respectfully submitted,
OC Fair & Event Center

Doug Lofstrom
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:30 p.m. June 17, 2013