February 14, 2020 (5:34 pm)

Board of Directors Meeting – February 27, 2020


Board of Directors Meeting
02/27/2020
9:00 a.m.
Administration Building

View Agenda
CEO’s Operational Announcements and Updates:
     – View Financial Packet ending January 2020
View Approved Minutes
Consent Calendar:
     – View Standard Agreements
     – View Rental Agreements
     – View Joint Powers Authority Agreements
     – View Commercial Rental Agreements
     – View Concession Rental Agreements
     – View Independent Amusement Rental Agreements
     – View Correspondence:
             i. F2020-02: 2020 State Rules for California Fairs and Fair Letters
            ii. State Veterinarian Update for Fairs and Shows with Poultry 
Reports and Materials for Governance Process:
     – View Item 9A
            – View Item 9A(i)
            – View Item 9A(iv)
            – View Item 9A(v)
            – View Item 9A(vi)
            – View Item 9(viii)
            – View Item 9A(xi)
     – View Item 9B
     – View Item 9C
     – View Item 9D
     – View Item 9E
            Attachment: Group 1 Final Draft
              – Attachment: Group 1 Redline
     – View Item 9F
              – Attachment: Community Engagement Application
              – Attachment: Community Engagement Fund Evaluation
View PowerPoint Presentation 
View Transcript

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, February 27, 2020
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Directions: From I-405, exit Fairview Rd. heading south, approximately 1.25 miles to Arlington Dr.
Administration Building located near the corner of Fairview Rd. and Arlington Dr.
(Use Gate 4 on Arlington Dr.)

To live stream meeting, click on the link: https://vimeo.com/user98605232

Board of Directors
Sandra Cervantes, Board Chair
Andreas Meyer, Vice Chair
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member

Secretary-Treasurer
Michele Richards,
Chief Executive Officer, OCFEC

32nd DAA Counsel
Josh Caplan
       Office of the California Attorney General

Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MINUTES:
     A. Board meeting held January 16, 2020
          Action Item

7. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

8. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements (New): SA-003-20GE; SA-006-20SP; SA-007-20HB; SA-008-20HB; SA-009-20HB; SA-010-20BB; SA-012-20GE; SA-013-20IO; SA-014-20SP; SA-016-20HB; SA-017-20BB; SA-019-20GE; SA-022-20GE; SA-023-20GE; SA-024-20GE; SA-025-20GE; SA-026-20SP; SA-027-20SP; SA-028-20SP; SA-029-20BB; SA-031-20HB; SA-032-20GE; SA-033-20SP; SA-034-20SP; SA-035-20GE; SA-036-20GE; SA-038-20GE; SA-039-20CF; SA-040-20PA; SA-041-20IO; SA-042-20IO; SA-043-20IO; SA-044-20IO; SA-045-20IO; SA-046-20IO; SA-047-20IO; SA-048-20IO; SA-049-20IO; SA-050-20IO; SA-051-20IO; SA-052-20GE; SA-053-20SP; SA-054-20SP; SA-055-20GE; SA-062-20YR

i. Standard Agreement Amendments: SA-005-15ET (Amend. #8); SA-238-16WR (Amend. #6)

B. Rental Agreements: R-020-20; R-056-20; R-057-20; R-059-20; R-061-20; R-062-20; R-063-20; R-064-20; R-065-20; R-066-20; R-067-20; R-070-20; R-071-20; R-072-20; R-073-20; R-074-20; R-075-20

C. Active Joint Powers Authority Agreements (New): None.

D. Commercial Rental Agreements: IMCOM-01-20; IMCOM-02-20; IMCOM-03-20; IMCOM-08-20

E. Concession Rental Agreements: IMFO-01-20; IMFO-02-20; IMFO-03-20; IMFO-04-20; IMFO-05-20; IMFO-06-20; IMFO-07-20; IMFO-08-20; IMFO-09-20; IMFO-10-20; IMFO-11-20; IMFO-12-20; IMFO-13-20; IMFO-15-20; IMFO-17-20; IMFO-18-20

F. Independent Amusement Agreements: IMIA-01-20

G. Correspondence:
Communications to the Board from members of public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the March agenda is March 13, 2020.

H. CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
       i. F2020-02: 2020 State Rules for California Fairs and Fair Letters
      ii. State Veterinarian Update for Fairs and Shows with Poultry

-End of Consent Calendar-

9. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Report
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i.      Community Engagement Committee (Director Rubalcava-Garcia, 
         Committee Chair; Director Ruiz)
ii.     Heroes Hall Veterans Foundation Board (Director La Belle, Chair
         Cervantes)
iii.    Centennial Farm Foundation (Chair Cervantes)
iv.    Financial Monitoring Committee (Director Pham, Committee
         Chair; Director La Belle)
v.      Legislative Monitoring Committee (Director Aitken, Committee
         Chair; Director Ruiz)
vi.    Governance Committee (Vice Chair Meyer, Committee Chair;
         Director Bagneris)
vii.   Safety & Security Committee (Chair Cervantes, Committee Chair;
         Vice Chair Meyer)
viii.  Facilities Committee (Director Aitken, Committee Chair; Director
         Rubalcava-Garcia)
ix.    Audit and Compliance Committee (Director Rubalcava-Garcia,
         Committee Chair; Director La Belle)
x.      Branding Project Ad Hoc Committee (Vice Chair Meyer,
         Committee Chair; Director Aitken)
xi.    Storage, Parking and Traffic Ad Hoc Committee (Director La Belle,
         Committee Chair; Director Bagneris)

B. Information About the Business Development Program During the Annual OC Fair
Information Item

C. Consideration of and Vote on Whether or Not to Direct Staff to Contact Orange County Construction and Project Management Firms to Apply for Approval through the California Department of General Services (DGS)
Action Item

D. Consideration of and Vote on Whether to Approve of a Resolution and Policy Recognizing February as Black History Month and Direction for OCFEC to fly Pan-African Flag on the Fairgrounds for the Month of February as Well as a Permanent Mural Representing the Full Diversity of Orange County
Action Item

E. Review of and Vote on Whether or Not to Approve the Group 1 Board Governance Policies
Action Item

F. Review of and Vote on Whether or Not to Approve the Application, Criteria and Evaluation Process for the New Community Engagement Program
Action Item

G. Discussion Regarding “Music Makes Us One” COR (Christ Our Redeemer Church) Performance From the 2019 OC Fair and Vote on Whether or Not to Direct Staff to Work with Board Representative to Review Process
Action Item

10. CLOSED SESSION (Closed to the Public)

A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a).]

11. BOARD OF DIRECTORS MATTERS OF INFORMATION

12. NEXT BOARD MEETING: MARCH 26, 2020

13. ADJOURNMENT

Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC