Monday, January 7, 2019 (4:47 pm)

Board of Directors Meeting – January 17, 2019


Board of Directors Meeting
01/17/2019
9:00 AM 
Administration Building

View Agenda
View CEO’s Operational Updates (Accounts Payable Check Summary, December 2018)
          *December/Year-end Financial Packet to be presented at the February 28th meeting
View Standard Agreements
View Rental Agreements
View Joint Powers Authority Agreements
View Correspondence
View Staff Reports
View PowerPoint Presentation
View Succession Planning PowerPoint Presentation
View Transcript
View Approved Minutes

The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, January 17, 2019
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Douglas La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member
Andreas Meyer, Member

Secretary-Treasurer
Kathy Kramer, CVE, CFEE, CMP
Chief Executive Officer, OCFEC

 32nd DAA Counsel
Josh Caplan
Office of the  California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
     All matters noticed on this agenda, in any category, may be considered
     for action as listed. Any item not so noticed may not be considered. Items
     listed on this Agenda may be considered in any order, at the discretion of
     the chairperson.

2. THE MISSION OF OCFEC IS…
     Celebration of Orange County’s Communities, Interests, Agriculture and
     Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT
     Public comment is allowed on issues NOT on the current Agenda.
     However, no debate by the Board shall be permitted on such public
     comments, and no action will be taken on such public comment items at
     this time, as law requires formal public notice prior to any action on a
     docket item. Speakers are requested to sign in prior to the start of the
     meeting and are limited to three minutes.

     Comments will be accepted on Agenda items during the meeting.
     Speakers wishing to address the Board on items on the agenda are
     requested to sign in prior to the start of the meeting and identify the
     agenda item(s) on which you desire to address the Board. Speakers are
     limited to three minutes.

7. MINUTES:
     A.  Board Meeting held November 15, 2018
           Action Item

8. CONSENT CALENDAR: (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters about
    which the Board has governing policies, implementation of which is
    delegated to the CEO. They will be enacted in one motion. There will be no
    discussion of these items prior to the time the Board of Directors votes on
    the motion, unless members of the board, staff or public request specific
    items to be discussed separately and/or removed from this section. Any
    member of the public who wishes to discuss Consent Calendar items     
    should notify the Chair of the Board, at the time requested and be
    recognized by invitation of the Chair to address the Board.

A.  Standard Agreements: SA-002-19HB; SA-003-19HB; SA-004-19HB; SA-007-19CF; SA-008-19HB; SA-009-19HB; SA-010-19PA; SA-011-19AS; SA-012-19HB; SA-013-19HB; SA-014-19HB; SA-015-19HB; SA-016-19IO; SA-017-19HB; SA-018-19HB; SA-019-19BB; SA-020-19IO; SA-021-19IO; SA-022-19IO; SA-023-19IO; SA-024-19IO

B.   Amendments: SA-35-14FV A#5; SA-047-16LL A#1; SA-091-16FT A#2; SA-096-16FT A#2; SA-128-16FT A#3; SA-168-17FT A#1; SA-191-16FT A#1; SA238-16WR A#4; SA-058-17FT A#2

C.  Rental Agreements:  R-162-18; R-169-18; R-181-18; R-182-18; R-184-18; R-185-18; R-186-18; R-187-18; R-188-18; R-008-19; R-002-19; R-004-19; R-016-19; R-017-19; R-018-19; R-019-19; R-028-19; R-029-19; R-030-19; R-031-19; R-032-19; R-033-19; R-041-19; R-043-19; R-049-19; R-050-19;R-051-19

D.  Active Joint Powers Authority Agreements (New):  03218043

E.  Correspondence:
     Communications to the Board from the public in response to Board
     discussion or to comments made before the Board are to be listed on the
     meeting agenda and included in the Board materials as an item of public
     disclosure.
          i.  None.

F. CDFA Correspondence:

Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
     i.  2019 State Rules for California Fairs

GOVERNANCE PROCESS
 A.  Committee / Ad Hoc Committee / Liaison Reports
       Information Item

      To assure compliance with the Bagley-Keene Act, Committee reports are
      only for the purpose of the Committee chair, Ad Hoc Committee
      members or Liaison to provide a verbal update. Should the Board want to
      discuss any Committee work item not already on the agenda; those
      would need to be agendized for a future Board meeting.

      i.  Heroes Hall Veterans Foundation Board (Director La Belle, Chair;
          Vice Chair Cervantes)
    ii.  Financial Monitoring Committee (Director Pham, Committee Chair;
          Director Mouet)
  iii.  Legislative Monitoring Committee (Director Aitken; Committee Chair;
         Chair Ruiz)
  iv.  Tenant Liaison Committee (Director Pham, Committee Chair; Vice
         Chair Cervantes)
   v.  Board of Directors Governing Policy Manual Review Ad Hoc Committee
        (Director Bagneris, Committee Chair; Chair Ruiz)
 vi.  Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair
       Cervantes)

B.  Update on Relocation of the A4 Skyhawk Aircraft from the County
      Facility in Santa Ana to the OC Fair & Event Center
      Action Item

C.  Discussion on District’s Request for Proposal (RFP) Process
     Action Item

D.  Storm Water Management Update
     Information Item

E.  OCFEC Organizational Succession Plan Update
     Information Item

  1.  Board of Directors Matters of Information 
  2. Next Board Meeting:  February 28, 2019
  3. Adjournment 

Respectfully submitted,
Kathy Kramer CVE, CFEE, CMP
Secretary-Treasurer              
Chief Executive Officer, OCFEC    Date of notice: 5:00 p.m. January 7, 2019