May 18, 2020 (4:52 pm)

Board of Directors Meeting – May 28, 2020


Board of Directors Meeting
05/28/2020
9:00 a.m.
Administration Building

As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the OCFEC will conduct the May 28, 2020 Board Meeting via streaming/teleconference. Please note, if you wish to attend the meeting in person, social distancing protocols will be in place.  

How to participate in the May 28, 2020, OC Fair Board of Directors meeting:

    • This meeting will not be live streamed in the usual format, but will be conducted via Zoom.  Please note the Zoom meeting will be recorded following the conclusion of the meeting and posted on the ocfair.com website.  In order to view and/or participate in the meeting you must use either the Zoom link or the Zoom dial in options below:

View PowerPoint Presentation
View Agenda
CEO’s Operational Announcements and Updates:
     – View Financial Packet Ending April 2020
     – View April 2020 Check Summary
View Approved Minutes
Consent Calendar:
     – View Standard Agreements (updated 5/19/2020 for date correction)
     – View Rental Agreements (updated 5/20/2020 – see highlighted)
     – View Joint Powers Authority Agreements
     Correspondence:
          – View 05/01/2020:  Friends and Neighbors of the Orange County
             Fairgrounds – Lack of Public Disclosure of Activities of Fair Board
             Committees

         – View 05/06/2020:  Friends and Neighbors of the Orange County
            Fairgrounds – Inadequate Response to California Public Records
            Request

        – F2020-09 Fair Livestock Market Guidance Final Draft 4.17.20 ADA
Reports and Materials for Governance Process – (Items 10A-10G):
     – View Item 10A
          – View Item 10A(iv)
          – View Item 10A(v)
          – View Item 10A(viii)
          – View Item 10A(ix)
     – View Item 10B
     – View Item 10C
     – View Item 10D
     – View Item 10E
     – View Item 10F
     – View Item 10G
View Transcript

 

 

The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, May 28, 2020
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Directions: From I-405, exit Fairview Rd. heading south, approximately 1.25 miles to Arlington Dr.
Administration Building located near the corner of Fairview Rd. and Arlington Dr.
(Use Gate 4 on Arlington Dr.)

To live stream meeting, click on the link: https://vimeo.com/user98605232

As permitted by Executive Order  N-25-20 (issued by Governor Newsom on March 12, 2020), the OCFEC will conduct the May 28, 2020 Board Meeting via teleconference. If you wish to attend and participate in the meeting via teleconference, accommodations will be made.  Please check the OCFEC website next week for updated information and instructions on how to participate in the meeting via teleconference. Please note, if you wish to attend the meeting in person, social distancing protocols will be in place. 

OC Fair & Event Center offers free use of WiFi during public Board meetings. The WiFi password will be provided at the meeting. 

Board of Directors
Sandra Cervantes, Board Chair
Natalie Rubalcava-Garcia, Vice Chair
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Nick Kovacevich, Member

Secretary-Treasurer
Michele Richards,
Chief Executive Officer, OCFEC

32nd DAA Counsel
Josh Caplan
Office of the California Attorney General

Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment.  Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law. 

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1.  CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2.  THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3.  PLEDGE OF ALLEGIANCE

4.  ROLL CALL (Policy 4.5.2.B)

5.  CLOSED SESSION (Closed to the Public)  
A.  Pending Litigation
– The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

B.  Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a.)]

6.  CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

7.  MINUTES:
      A.  Board meeting held April 23, 2020
      Action Item

     B.  Board meeting held April 27, 2020
     Action Item

8.  MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

9.  CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements (New): SA-132-20YR; SA-133-20YR; SA-003-21SP

     i. Standard Agreement Amendments: SA-163-18YR (Amend. #2);
        SA-270-15SP (Amend. #4); SA-116-19YR (Amend. #1)

B. Rental Agreements: R-003-21; R-062-20 (Amended); R-063-20;
     R-096-20 (Amended); R-100-20; R-101-20

C. Active Joint Powers Authority Agreements (New): None.

D. Correspondence:
Communications to the Board from members of public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the June agenda is June 12, 2020.
     i. 05/01/2020: Friends and Neighbors of the Orange County Fairgrounds –
        Lack of Public Disclosure of Activities of Fair Board Committees
     ii. 05/06/2020: Friends and Neighbors of the Orange County Fairgrounds
          – Inadequate Response to California Public Records Request

E.  CDFA Correspondence:
Communications to the Board from the California Department of Food & Agriculture Division of Fairs & Expositions regarding relevant topics at Fairs and Expositions.
     i.  F2020-09 Fair Livestock Market Guidance Final Draft 4.17.20 ADA

-End of Consent Calendar-

10. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Report
Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i.  Community Engagement Committee (Vice Chair Rubalcava-Garcia, Committee Chair; Director Ruiz)
ii.  Heroes Hall Veterans Foundation Board (Director La Belle, Chair Cervantes)
iii.  Centennial Farm Foundation (Chair Cervantes)
iv.  Financial Monitoring Committee (Director Pham, Committee Chair; Director La Belle)
v.  Legislative Monitoring Committee (Director Aitken, Committee Chair; Director Ruiz)
vi.  Governance Committee (Vice Chair Rubalcava-Garcia, Committee Chair; Director Bagneris)
vii.  Safety & Security Committee (Chair Cervantes, Committee Chair; Director Ruiz)
viii.  Facilities Committee (Director Aitken, Committee Chair; Director Pham)
ix.  Audit and Compliance Committee (Vice Chair Rubalcava-Garcia, Committee Chair; Director La Belle)
x.  Branding Project Ad Hoc Committee (Director Aitken)
xi.  Storage, Parking and Traffic Ad Hoc Committee (Director La Belle, Committee Chair; Director Bagneris)

B. Presentation of 2020 Virtual OC Fair Activities and Consideration of and Vote on Whether or Not to Approve Related Expenses
Action Item

C. Presentation of 2020 Budget Reforecast
Information Item

D. Consideration of and Vote on Whether or Not to Approve Line of Credit Agreement with the 22nd District Agricultural Association (San Diego County Fairgrounds)
Action Item

E. Consideration of and Vote on Whether or Not to Hold Board of Directors Meetings in July and August, 2020 and Vote on Whether or Not to Hold the June 25, 2020 Board of Directors Meeting in the Evening
Action Item

F. Consideration of and Vote on Whether or Not to Approve Letter to Area Project Management Firms Specifying Process for Applying for State Approval
Action Item

G. Consideration of and Vote on Whether or Not to Change the Current Board Committee Format
Action Item

11.  BOARD OF DIRECTORS MATTERS OF INFORMATION

12.  NEXT BOARD MEETING: JUNE 25, 2020

13.  ADJOURNMENT

Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC              Date of notice: 5:00 p.m. May 18, 2020