Monday, September 17, 2018 (5:13 pm)

Board of Directors Meeting – September 27, 2018


The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday,September 27, 2018
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Barbara Bagneris, Board Chair
Robert Ruiz, Vice Chair
Gerardo Mouet, Member
Ashleigh Aitken, Member
Douglas La Belle, Member
Sandra Cervantes, Member
Newton Pham, Member

Secretary-Treasurer
Kathy Kramer, CFE, CFEE, CMP
Chief Executive Officer, OCFEC

 32nd DAA Counsel
Josh Caplan
Office of the  California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
     All matters noticed on this agenda, in any category, may be considered
     for action as listed. Any item not so noticed may not be considered. Items
     listed on this Agenda may be considered in any order, at the discretion of
     the chairperson.

2. THE MISSION OF OCFEC IS…
     Celebration of Orange County’s Communities, Interests, Agriculture and
     Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT
     Public comment is allowed on issues NOT on the current Agenda.
     However, no debate by the Board shall be permitted on such public
     comments, and no action will be taken on such public comment items at
     this time, as law requires formal public notice prior to any action on a
     docket item. Speakers are requested to sign in prior to the start of the
     meeting and are limited to three minutes.

     Comments will be accepted on Agenda items during the meeting.
     Speakers wishing to address the Board on items on the agenda are
     requested to sign in prior to the start of the meeting and identify the
     agenda item(s) on which you desire to address the Board. Speakers are
     limited to three minutes.

7. MINUTES:
     A.  Board Meeting held June 28, 2018
           Action Item
    B. Board Meeting held May 24, 2018
          Action Item

8. CONSENT CALENDAR: (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters about
    which the Board has governing policies, implementation of which is
    delegated to the CEO. They will be enacted in one motion. There will be no
    discussion of these items prior to the time the Board of Directors votes on
    the motion, unless members of the board, staff or public request specific
    items to be discussed separately and/or removed from this section. Any
    member of the public who wishes to discuss Consent Calendar items     
    should notify the Chair of the Board, at the time requested and be
    recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-098-18PA; SA-099-18PA; SA-228-18PA; SA-229-18PA; SA-231-18PA; SA-232-18PA; SA-233-18PA; SA-239-18YR; SA-240-18SP; SA-241-18HB; SA-242-18HB; SA-243-18HB; SA-244-18HB; SA-245-18HB; SA-246-18SP; Sa-248-18FT; SA-249-18FT; SA-250-18FT; SA-251-18SP; SA-252-18CF; SA-253-18CF; SA-254-18FT; SA-255-18FT; SA-256-18FT; SA-257-18SP; SA-258-18HB; SA-259-18FT; SA-260-18SP; SA-261-18HB; SA-262-18FT; SA-263-18SP; SA-264-18SP; SA-265-18SP; SA-266-18YR; SA-267-18SP; SA-268-18SP; SA-269-18SP; SA-270-18SP; SA-271-18SP; SA-272-18SP; SA-273-18SP; SA-274-18FT; SA-275-18YR; SA-276-18PA; SA-277-18SP; SA-278-18CF; SA-279-18YR; SA-280-18YR

B. Amendments: SA-56-14RD A#3; SA-087-16FT; SA-091-16FT; SA-128-16FT A#2; SA-224-16FTYR (Amend #2); SA-059-17FT (Amend #2); SA-075-17FT (Amend #1); SA-214-17PA (Amend #1); SA-081-18HB (Amend #1); SA-085-18AS (Amend #1); SA-099-18PA (Amend #1); SA-102-18GE (Amend #1); SA-104-18PA (Amend #1); SA-106-18PA (Amend #1); SA-126-18AS (Amend #1); SA-152-18PA (Amend #1); SA-166-18PA (Amend #1); SA-214-18PA (Amend #1); SA-238-18FT (Amend #1); SA-244-18HB (Amend #1)

C. Rental Agreements: R-043-18; R-052-18; R-060-18; R-079-18; R-102-18; R-103-18; R-104-18; R-114-18; R-115-18; R-116-18; R-124-18; R-125-18; R-126-18; R-127-18; R-128-18; R-129-18; R-130-18; R-131-18; R-132-18; R-133-18; R-141-18; R-142-18; R-148-18; R-149-18; R-150-18; R-151-18; R-152-18; R-154-18; R-165-18; R-035-19; R-036-19

D. Active Joint Powers Authority Agreements: 03218024

E. Commercial Rental Agreements: 18027; 18029; 18046; 18059; 18068; 18075; 18158; 18161; 18178; 18201; 18212; 18221; 18228; 18230; 18235; 18236; 18237; 18238; 18239; 18240

F. Independent Amusement Rental Agreements: 18648

G. Platinum Rental Agreements: 18712; 18716; 18714

H. Judging Agreements: HA-001-18; HA-002-18; HA-003-18; HA-004-18; HA-005-18; HA-006-18; HA-007-18; HA-008-18; HA-009-18; HA-010-18; HA-011-18; HA-012-18; HA-013-18; HA-014-18; HA-015-18; HA-016-18; HA-017-18; HA-018-18; HA-019-18; HA-020-18; HA-021-18; HA-022-18; HA-023-18; HA-024-18; HA-025-18

I. Supplier Rental Agreements: 18661; 18662; 18663; 18664; 18665; 18666; 18667

J. Correspondence:
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
    i.  Correspondence related to gun show events at OCFEC.

-End of Consent Calendar-

GOVERNANCE PROCESS
A.  Committee / Ad Hoc Committee / Liaison Reports
      Information Item

      To assure compliance with the Bagley-Keene Act, Committee reports are
      only for the purpose of the Committee chair, Ad Hoc Committee
      members or Liaison to provide a verbal update. Should the Board want to
      discuss any Committee work item not already on the agenda; those
      would need to be agendized for a future Board meeting.

  i.  Heroes Hall Veterans Foundation Board (Director La Belle, Chair;
       Director Cervantes)
 ii.  Financial Monitoring Committee (Director Pham, Committee Chair;
       Director Mouet)
iii. Legislative Monitoring Committee (Director Aitken; Committee Chair;
      Director Ruiz)
iv. Master Site Plan Ad Hoc Committee (Director La Belle, Committee Chair;
      Vice Chair Ruiz)
 v. Tenant Liaison Committee (Director Pham, Committee Chair; Director
      Cervantes)
vi. Equestrian Center Ad Hoc Committee (Director Aitken, Committee Chair;
      Director Cervantes; Chair Bagneris)
vii. Pacific Amphitheatre Operation Evaluation & Review Ad Hoc Committee
       (Chair Bagneris, Committee Chair; Vice Chair Ruiz)
viii. Board of Directors Governing Policy Manual Review Ad Hoc Committee
       (Chair Bagneris, Committee Chair; Vice Chair Ruiz)

B.  Costa Mesa City License and Sales Tax Requirements
      Information Item

C. Update on OCFEC Public Record Request Process and Current Status.
     Direct Staff to Create and Post a Public Records Request Activity Report
     Monthly on the OCFEC Website
     Action Item

D.  Adopt New Safety and Security Board Policy
     Action Item

E.  Approve Travel Request for the Annual International Association of
     Festivals and Events (IAFE) Convention in San Antonio, Texas
     Action Item

F.  Discussion to Schedule an October Board and Community Master Site
     Plan Workshop
     Action Item

G.  Approval to Engage California Fairs Financing Authority (CFFA) to
     Conduct an Infrastructure Analysis of the Equestrian Center and Direct
     Staff to Include a Property Wide Infrastructure Analysis in the 2019
     Budget 
     Action Item

H.  Discussion on Storage Solutions for OCFEC Equipment, Supplies and
     Props
     Action Item

I.  Board Chair and Vice Chair Nominating Committee
     Information Item

J.  2018 OC Fair Wrap-Up Presentation
     Information Item

10.  CLOSED SESSION (Closed to the Public)
        Pending Litigation – The Board will meet in closed session to consult
        with legal counsel regarding the following pending litigation. [Gov.
        Code section 11126(e).]

i.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

  1.   Board of Directors Matters of Information 
  1. Next Board Meeting:  October 25, 2018 
  1. Adjournment 

Respectfully submitted,
Kathy Kramer CFE, CFEE, CMP
Secretary-Treasurer              
Chief Executive Officer, OCFEC              Date of notice: 5:00 p.m. Sept. 17,  2018