Monday, May 14, 2018 (4:37 pm)

Board of Directors Meeting – May 24, 2018


Board of Directors Meeting
    5/24/2018
9:00 AM to 2:00 PM
Administration Building

View Agenda
View Board Packet & Staff Reports
View Standard Agreements
Rental Agreements
View Active Joint Powers Authority Agreements
View Commercial Rental Agreements
View Concession Rental Agreements
View Independent Amusement Rental Agreements
View Platinum Rental Agreements
View Judging Agreements
View Correspondence
View PowerPoint Presentation
View Transcript
View Approved Minutes

The mission of OCFEC is…
Celebration of Orange County’s
Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, May 24, 2018
9:00 a.m.

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Barbara Bagneris, Board Chair
Robert Ruiz, Vice Chair
Nick Berardino, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Stan Tkaczyk, Member
Douglas La Belle, Member
Sandra Cervantes, Member
Newton Pham, Member

Secretary-Treasurer
Kathy Kramer, CFE, CFEE, CMP
Chief Executive Officer, OCFEC

 32nd DAA Counsel
Josh Caplan
Office of the  California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

AGENDA

1. CALL TO ORDER
     All matters noticed on this agenda, in any category, may be considered
     for action as listed. Any item not so noticed may not be considered. Items
     listed on this Agenda may be considered in any order, at the discretion of
     the chairperson.

2. THE MISSION OF OCFEC IS…
     Celebration of Orange County’s Communities, Interests, Agriculture and
     Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL (Policy 4.5.2.B)

5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

6. MATTERS OF PUBLIC COMMENT
     Public comment is allowed on issues NOT on the current Agenda.
     However, no debate by the Board shall be permitted on such public
     comments, and no action will be taken on such public comment items at
     this time, as law requires formal public notice prior to any action on a
     docket item. Speakers are requested to sign in prior to the start of the
     meeting and are limited to three minutes.

     Comments will be accepted on Agenda items during the meeting.
     Speakers wishing to address the Board on items on the agenda are
     requested to sign in prior to the start of the meeting and identify the
     agenda item(s) on which you desire to address the Board. Speakers are
     limited to three minutes.

7. MINUTES:
     A. Board Meeting held April 26, 2018
          Action Item

8. CONSENT CALENDAR: (Policy 4.3.4)
    All matters listed under Consent Calendar are operational matters about
    which the Board has governing policies, implementation of which is
    delegated to the CEO. They will be enacted in one motion. There will be no
    discussion of these items prior to the time the Board of Directors votes on
    the motion, unless members of the board, staff or public request specific
    items to be discussed separately and/or removed from this section. Any
    member of the public who wishes to discuss Consent Calendar items     
    should notify the Chair of the Board, at the time requested and be
    recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-022-18PA; SA-023-18PA; SA-024-18PA; SA-061-18GE; SA-069-18HB; SA-081-18HB; SA-085-18AS; SA-086-18AS; SA-087-18AS; SA-089-18GE; SA-095-18GE; SA-096-18GE; SA-097-18PA; SA-098-18PA; SA-099-18PA; SA-100-18PA; SA-101-18PA; SA-103-18PA; SA-104-18PA; SA-105-18PA; SA-106-18PA; SA-108-18PA; SA-112-18PA; SA-113-18PA; SA-126-18AS; SA-129-18GE; SA-130-18BB; SA-131-18BB; SA-132-18HB; SA-133-18HB; SA-134-18HB; SA-135-18GE; SA-136-18GE; SA-137-18FT; SA-138-18YR; SA-139-18GE; SA-140-18GE; SA-141-18SP; SA-142-18SP; SA-144-18FT; SA-145-18YR; SA-160-18FT; SA-161-18YR; SA-162-18YR;SA-163-18YR; SA-164-18YR; SA-165-18YR

B. Amendments: SA-053-18HB (Amend. #1)

C. Letters of Understanding (LOU): International Alliance of Theatrical Stage Employees, Local 504 (IATSE)

D. Rental Agreements: R-024-18; R-025-18; R-026-18; R-058-18; R-075-18; R-082-18; R-094-18; R-109-18

E. Active Joint Powers Authority Agreements: None

F. Commercial Rental Agreements: 18058; 18091; 18101; 18114; 18115; 18150; 18155; 18603; 18604; 18605; 18607; 18608; 18609; 18610

G. Concession Rental Agreements: 18542; 18543; 18544; 18545; 18546; 18547; 18548; 18549; 18550; 18551; 18552; 18553; 18554; 18555; 18556; 18557; 18558; 18559; 18560; 18561; 18562; 18563; 18564; 18565; 18566; 18567; 18568; 18569; 18570; 18571; 18572; 18573; 18575; 18577; 18578; 18579; 18580; 18581; 18582; 18583; 18584; 18585; 18586; 18587; 18588; 18589; 18590; 18591; 18592; 18593; 18594; 18595

H. Independent Amusement Rental Agreements: 18631; 18632; 18634; 18635; 18636; 18637

I. Platinum Rental Agreements: 18701; 18706; 18728; 18735; 18738; 18737

J. Judging Agreements: VA-001-18; VA-002-18; VA-003-18; VA-004-18; EX-003-18; EX-004-18; VA-005-18; VA-006-18; VA-007-18; VA-008-18; VA-009-18; VA-010-18; VA-011-18; VA-012-18; VA-013-18; VA-014-18; VA-015-18; VA-016-18; VA-017-18; VA-018-18; VA-019-18; VA-020-18; VA-021-18

K. Correspondence:
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
          i.  Correspondence related to the Master Site Plan and/or                     
              Equestrian Center.

-End of Consent Calendar-

9.  GOVERNANCE PROCESS

     A. Committee / Ad Hoc Committee / Liaison Reports
          Information Item

To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.

i. Heroes Hall Veterans Foundation Board (Director Berardino, Chair;
    Director La Belle)
ii. Financial Monitoring Committee (Director Pham, Committee Chair;
     Director Mouet)
iii. Legislative Monitoring Committee (Director Berardino, Committee
     Chair; Director Aitken)
iv. Master Site Plan Ad Hoc Committee (Director La Belle, Committee
      Chair; Vice Chair Ruiz)
v. Tenant Liaison Ad Hoc Committee (Director Tkaczyk, Committee
     Chair; Director Berardino)
vi. Equestrian Center Ad Hoc Committee (Director Aitken, Committee
      Chair; Director Tkaczyk)
vii. Pacific Amphitheatre Operation Evaluation & Review Ad Hoc
       Committee (Director Berardino, Committee Chair; Director Tkaczyk)

B.  Adoption of California State Assembly Bill AB 2490 / Contracting
      Policies and Procedures
      Action Item

C.  Crossroads of the West Gun Show
      Information Item

D.  Annual Review of OC Fair Ticket Allocation to Heroes Hall Veterans 
      Foundation Board per Memorandum of Understanding
      Action Item

E.  Art Astor Collection Discussion
     Information Item

F.  Discussion on Equestrian Center Utilization and Integration
      Action Item

G.  Independent Performance Audit
      Information Item

H.  Five-Year Strategic Business Plan Workshop
      Action Item

CLOSED SESSION (Closed to the Public)
Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]

i.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

ii.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

  1.   Board of Directors Matters of Information 
  1. Next Board Meeting:  June 28, 2018 
  1. Adjournment 

Respectfully submitted,
Kathy Kramer CFE, CFEE, CMP
Secretary-Treasurer              
Chief Executive Officer, OCFEC              Date of notice: 4:30 p.m. May 14, 2018