February 15, 2019 (4:55 pm)

Board of Directors Meeting – February 28, 2019


Board of Directors Meeting
02/28/2019
9:00 AM
Administration Building

View Agenda
View CEO’s Operational Updates (Accounts Payable Check Summary, January 2019
View Standard Agreements
View Rental Agreements
View Joint Powers Authority Agreements
View Commercial Rental Agreements
View Concessions Rental Agreements
View Independent Amusement Rental Agreements
View Platinum Rental Agreements
View Correspondence i
View Correspondence ii
View Staff Reports
View PowerPoint Presentation
View Transcript
View Approved Minutes

The mission of OCFEC is…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage
(with results justifying resources expended)

NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, February 28, 2019
9:00 a.m. 

Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California

Board of Directors
Robert Ruiz, Board Chair
Sandra Cervantes, Vice Chair
Barbara Bagneris, Member
Gerardo Mouet, Member
Ashleigh Aitken, Member
Doug La Belle, Member
Newton Pham, Member
Natalie Rubalcava-Garcia, Member
Andreas Meyer, Member

Secretary-Treasurer
Kathy Kramer CVE, CFEE, CMP
Chief Executive Officer, OCFEC

32nd DAA Counsel
Josh Caplan
Office of the California Attorney General

Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.

At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors.  The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation.  Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com

 AGENDA

1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed.  Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.

2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).

3. PLEDGE OF ALLEGIANCE                                                                                                      

4. ROLL CALL (Policy 4.5.2.B)

5. STATEMENT OF MEETING DECORUM
The OC Fair & Event Center is required to comply with the Bagley-Keene Open Meeting Act.  The Act provides members of the public the right to participate in the decision-making process through public comment on each agenda item.

Expression of all points of view and public participation are important democratic values. To allow all who wish to speak the opportunity to do so, each member of the public is provided with three minutes to discuss each agenda item. To encourage and respect all views, The OC Fair & Event Center requests that members of the public not engage in personal attacks, profanity, obscenity, hateful or abusive language, physical violence or threatening behavior.  Furthermore, and to further the purposes of the Act, members of the public are requested to direct their comments directly to the Board of Directors as a whole.

6. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES

7. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes. 

Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.

8. MINUTES:
     A. A
pprove Minutes from Board Meeting held December 13, 2018
      Action Item

9. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.

A. Standard Agreements: SA-010-19PA; SA-025-19IO; SA-026-19GE; SA-027-19HB; SA-028-19BB; SA-029-19BB; SA-030-19GE; SA-031-19HB; SA-032-19HB; SA-033-19SP; SA-036-19YR; SA-039-19YR; SA-040-19YR ; SA-041-19YR; SA-046-19IO; SA-047-19IO; SA-048-19IO; SA-049-19IO; SA-050-19YR; SA-051-19YR; SA-052-19YR; SA-053-19SP; SA-058-19SP; SA-059-19SP; SA-064-19FT; SA-065-19YR

B. Amendments: SA-002-19HB (Amend. #1); SA-018-19HB (Amend. #1)

C. Interagency Agreements: SA-056-19SP IA

D. Rental Agreements: R-006-19; R-007-19; R-022-19; R-024-19; R-040-19; R-045-19; R-048-19; R-052-19; R-054-19; R-055-19; R-056-19; R-064-19; R-065-19; R-069-19; R-072-19; R-073-19; R-074-19; R-082-19; 19 IO-FE 01; 19 IO-FE 02; 19 IO-FE 03; 19 IO-FE 04; 19 IO-FE 05; 19 IO-FE 06; 19 IO-FE 07; 19 IO-FE 08; 19 IO-FE 09; 19 IO-FE 10; 19 IO-FE 11; 19 IO-FE 12; 19 IO-FE 13; 19 IO-FE 14; 19 IO-FE 15; 19 IO-FE 16; 19 IO-FE 17; 19 IO-FE 18; 19 IO-FE 19; 19 IO-FE 20; 19 IO-FE 21; 19 IO-FE 22; 19 IO-FE 23; 19 IO-FE 24; 19 IO-FE 25; 19 IO-FE 26; 19 IO-FE 27; 19 IO-FE 28; 19 IO-FE 29; 19 IO-FE 30; 19 IO-FE 31; 19 IO-FE 32; 19 IO-FE 33; 19 IO-FE 34; 19 IO-FE 35; 19 IO-FE 36; 19 IO-FE 37; 19 IO-FE 38; 19 IO-FE 39; 19 IO-FE 40; 19 IO-FE 41; 19 IO-FE 42; 19 IO-FE 43; 19 IO-FE 44; 19 IO-FE 45; 19 IO-FE 46; 19 IO-FE 47; 19 IO-FE 48; 19 IO-FE 49; 19 IO-FE 50; 19 IO-FE 51; 19 IO-FE 52; 19 IO-FE 53; 19 IO-FE 54; 19 IO-FE 55; 19 IO-FE 56; 19 IO-FE 57; 19 IO-FE 58; 19 IO-FE 59; 19 IO-FE 60; 19 IO-FE 61; 19 IO-FE 62; 19 IO-FE 63; 19 IO-FE 64; 19 IO-FE 65; 19 IO-FE 66; 19 IO-FE 67; 19 IO-FE 68; 19 IO-FE 69

E. Active Joint Powers Authority Agreements (New): None

F. Commercial Rental Agreements: IMCOM-01-19; IMCOM-02-19; IMCOM-03-19; IMCOM-05-19

G. Concessions Rental Agreements: IMFO-01-19; IMFO-02-19; IMFO-03-19; IMFO-04-19; IMFO-07-19; IMFO-08-19; IMFO-09-19; IMFO-10-19; IMFO-11-19; IMFO-12-19; IMFO-14-19; IMFO-16-19; IMFT-02-19

H. Independent Amusement Rental Agreements: IMIA-01-19

I. Platinum Rental Agreements: 19700; 19701; 19706; 19709; 19712; 19714; 19717; 19719; 19723; 19725; 19734

J. Correspondence:
Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.

     i. Dated 2/13/2019: Friends and Neighbors of the Orange County
        Fairgrounds
   ii. Dated 2/5/2019: Doug Lofstrom

-End of Consent Calendar-

10. GOVERNANCE PROCESS
      A. Committee / Ad Hoc Committee / Liaison Report
    
Information Item

     To assure compliance with the Bagley-Keene Act, Committee reports are
     only for the purpose of the Committee chair, Ad Hoc Committee members
     or Liaison to provide a verbal update. Should the Board want to discuss
     any Committee work item not already on the agenda; those would need to
     be agendized for a future Board meeting.

i. Heroes Hall Veterans Foundation Board (Director La Belle, Chair; Vice
   Chair Cervantes)
ii. Financial Monitoring Committee (Director Pham, Committee Chair;
    Director Mouet)
iii. Legislative Monitoring Committee (Director Aitken; Committee Chair;
     Chair Ruiz)
iv. Tenant Liaison Committee (Director Pham, Committee Chair; Vice Chair
     Cervantes)
v. Board of Directors Governing Policy Manual Review Ad Hoc Committee
    (Director Bagneris, Committee Chair; Chair Ruiz)
vi. Safety & Security Committee (Chair Ruiz, Committee Chair; Vice Chair
     Cervantes)

B.  Discussion of Currently-budgeted 2019 Requests for Proposal (RFPs)
     for 2019 and Board Identification of 2019 RFPs that will Require Prior
     Board Review and Approval of Scope of Work
     Action Item

C.  Discussion of Currently-budgeted 2019 Capital Projects and Board
     Identification of 2019 Capital Projects that will Require Prior Board
     Review and Approval of Scope of Work
     Action Item 

D.  Approval of Centennial Farm Foundation Memorandum of
     Understanding (MOU)
     Action Item

E.  Update on Relocation of the A4 Skyhawk Aircraft from the County
     Facility in Santa Ana to the OC Fair & Event Center
     Action Item

F.  Board Discussion on Video Recording of Board of Director Meetings    
     Action Item

G.  California Department of Food and Agriculture Independent Auditor’s
     Report and Financial Statements for the Years Ended December 31, 2015
     and 2016
     Information Item

11. CLOSED SESSION (Closed to the Public)
     A. 
Pending Litigation – The Board will meet in closed session to consult
     with legal counsel regarding the following pending litigation. [Gov. Code
    section 11126(e).]

i.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)

i.  To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)

12.  Board of Directors Matters of Information

13. Next Board Meeting:  March 28, 2019

14. Adjournment

Respectfully submitted,
Kathy Kramer CVE, CFEE, CMP
Secretary-Treasurer
Chief Executive Officer, OCFEC      Date of notice: 5:00 p.m. February 15, 2019