Monday, November 9, 2020 (4:46 pm)
Board of Directors Meeting – November 19, 2020
Board of Directors Meeting
11/19/2020
9:00 a.m.
Administration Building / Via Zoom
As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the OCFEC will conduct this meeting by video/teleconference via Zoom.
How to view and/or participate in the meeting:
This meeting will not be live streamed in the usual format, but will be conducted via Zoom. Please note the Zoom meeting will be recorded following the conclusion of the meeting and posted on the ocfair.com website. In order to view and/or participate in the meeting you must use either the Zoom link or the Zoom dial in options below:
Join Zoom Meeting
https://us02web.zoom.us/j/86801285756?pwd=OWhDWWRiclVxdDZzLzdtZThOelYvdz09
Meeting ID: 868 0128 5756
Passcode: 378441
Zoom dial in option:
1-669-900-9128
Meeting ID: 868 0128 5756
Passcode: 378441
If using this dial in option you will be muted upon joining the meeting. To mute and un-mute yourself press *6 on your phone. Please note: please remain muted until it is your turn to speak as indicated by the meeting secretary.
View Agenda
View PowerPoint Presentation
CEO’s Operational Updates & Announcements:
– View Financial Packet ending October 31, 2020
– View October 2020 Check Summary
View Approved Minutes
Consent Calendar:
– View Standard Agreements
– View Rental Agreements
– View Joint Powers Authority Agreements
– View Concession Rental Agreements
– View Judging Agreements
– Correspondence:
– 10/19/2020: Reggie Mundekis Regarding 10/22/2020 Board Meeting
Infrastructure Audit – Emergency Backup Power, Lighting & Paging
– 10/19/2020: Reggie Mundekis – Equestrian Center Correspondence
Regarding a New Vision and Contract for the Equestrian Center
– 10/21/2020: Leigh-Ann Kazolas – Equestrian Center Task Force
Letter
– 10/27/2020: F2020-14 – Cycle 2 Industry Letter
– 11/06/2020: Public Workshops to Address Alternative Fairground
Operating Models
Reports and Materials for Governance Process – (Items 10A-10I):
– View Item 10A
– View Item 10A(iv)
– View Item 10A(viii)
– View Item 10B
– View Item 10C
– View Item 10D
– View Item 10E
– View Item 10F
– View Item 10G
– View Item 10H
– View Item 10I
– Item 10I Budget Materials:
1. Proposed 2021 Budget Roll-up – draft
2. Proposed 2021 Budget by Month – draft
3. Detailed Department Budget Worksheets – draft
4. 2021 OC Fair Projected Profit and Loss Statement – draft
5. Capital Expenditures and Major Projects Proposed for 2021 –
draft
View Transcript
The mission of OCFEC is…
CELEBRATION OF ORANGE COUNTY’S
COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE
(with results justifying resources expended)
NOTICE OF MEETING
32ND District Agricultural Association
OCFEC Board of Directors
Thursday, November 19, 2020
9:00 a.m.
Administration Building
OC Fair & Event Center
88 Fair Drive
Costa Mesa, California
Directions: From I-405, exit Fairview Rd. heading south, approximately 1.25 miles to Arlington Dr.
Administration Building located near the corner of Fairview Rd. and Arlington Dr.
(Use Gate 4 on Arlington Dr.)
As permitted by Executive Order N-25-20 (issued by Governor Newsom on March 12, 2020), the OCFEC will conduct this meeting by video/teleconference via Zoom. (Link above)
Please note, if you wish to attend the meeting in person, social distancing protocols will be in place.
OC Fair & Event Center offers free use of WiFi during public Board meetings. The WiFi password will be provided at the meeting.
Board of Directors
Natalie Rubalcava-Garcia, Board Chair
Doug La Belle, Vice Chair
Sandra Cervantes, Member
Robert Ruiz, Member
Barbara Bagneris, Member
Ashleigh Aitken, Member
Newton Pham, Member
Nick Kovacevich, Member
Secretary-Treasurer
Michele Richards
Chief Executive Officer, OCFEC
32nd DAA Counsel
Josh Caplan
Office of the California Attorney General
Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being recorded using video recording equipment. Please also take notice that the 32nd District Agricultural Association will release video recordings of its public meetings where required under California law.
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com
AGENDA
1. CALL TO ORDER
All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
2. THE MISSION OF OCFEC IS…
Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL (Policy 4.5.2.B)
5. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
iii. To confer with counsel, discuss, and consider the following pending litigation to which the 32nd DAA is a party. 32nd District Agricultural Association v. Ovations Fanfare, L.P., et al., Orange County Superior Court, Case No. 30-2020-01161661-CU-CO-CJC
B. Personnel: The Board will meet in closed session to consider the evaluation of performance of the General Manager / CEO. [Gov. Code, § 11126, subd. (a.)]
6. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
7. MINUTES:
A. Board meeting held October 22, 2020
Action Item
8. MATTERS OF PUBLIC COMMENT
Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
9. CONSENT CALENDAR: (Policy 4.3.4)
All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
A. Standard Agreements (New): SA-137-20YR; SA-143-20YR;
SA-145-20YR; SA-146-20YR
i. Standard Agreement Amendments: SA-146-20YR (Amend. #1)
B. Rental Agreements: R-010-21; R-108-20; R-117-20; R-119-20;
R-120-20; R-121-20; R-122-20; R-123-20; R-124-20
i. Rental Agreement Amendments: R-023-20 (Amend. #3);
R-107-20 (Amend. #5); R-116-20 (Amend. #1); R-120-20
(Amend. #1)
C. Active Joint Powers Authority Agreements (New): None.
D. Concession Rental Agreements: FFDT-006 (Revised); FFDT-007
(Revised); FFDT-008 (Revised); FFDT-009 (Revised); FFDT-010
(Revised); FFDT-012 (Revised)
E. Judging Agreements: CA-002-20; CA-009-20
F. Correspondence:
Communications to the Board from members of public related to OCFEC business are identified below and included with the Board materials (available on the OCFEC website). Note that this agenda item includes only those communication(s) that were sent to the entire Board and CEO before the publication of this month’s agenda. The deadline for correspondence to be included on the October agenda is October 9, 2020.
i. 10/19/2020: Reggie Mundekis Regarding 10/22/2020 Board
Meeting – Infrastructure Audit – Emergency Backup Power,
Lighting & Paging
ii. 10/19/2020: Reggie Mundekis – Equestrian Center
Correspondence Regarding a New Vision and Contract for the
Equestrian Center
iii. 10/21/2020: Leigh-Ann Kazolas – Equestrian Center Task
Force Letter
G. CDFA Correspondence:
Communications to the Board from the California Department of
Food & Agriculture Division of Fairs & Expositions regarding
relevant topics at Fairs and Expositions.
i. 10/27/2020: F2020-14 – Cycle 2 Industry Letter
-End of Consent Calendar-
10. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Report
Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Community Engagement Committee (Chair Rubalcava-Garcia, Committee Chair; Director Ruiz)
ii. Heroes Hall Veterans Foundation Board (Vice Chair La Belle, Director Cervantes)
iii. Centennial Farm Foundation (Director Cervantes)
iv. Financial Monitoring Committee (Director Pham, Committee Chair; Vice Chair La Belle)
v. Legislative Monitoring Committee (Director Aitken, Committee Chair; Director Ruiz)
vi. Governance Committee (Chair Rubalcava-Garcia, Committee Chair; Director Bagneris)
vii. Safety & Security Committee (Chair Rubalcava-Garcia, Committee Chair; Vice Chair La Belle)
viii. Facilities Committee (Director Aitken, Committee Chair; Director Pham)
ix. Audit and Compliance Committee (Chair Rubalcava-Garcia, Committee Chair; Vice Chair La Belle)
x. Storage, Parking and Traffic Ad Hoc Committee (Vice Chair La Belle, Committee Chair; Director Bagneris)
xi. Diversity Committee Diversity Committee (Director Ruiz, Committee Chair; Director Kovacevich)
B. Presentation from Women for American Values and Ethics (WAVE) Regarding “Ghost Guns” at California Gun Shows
Information Item
C. Review of Current Enhanced Worker Safety Policy and Vote on Whether or Not to Revise
Action Item
D. Consideration of and Vote on Whether or Not to Revise Current Cannabis Event Policy
Action Item
E. Consideration of and Vote on Whether to Dissolve the Board-created Diversity Committee
Action Item
F. Review of Current Equestrian Center Contract and Vote on Direction to Staff for Next Steps
Action Item
G. Consideration of and Vote on Amending Board Policy 1.01: Policy Framework and Definitions, to Align Terms with California Department of Food and Agriculture (CDFA) Code Language
Action Item
H. Review and Vote on Whether or Not to Approve Groups 3 and 5 Board Governance Policies
Action Item
I. Presentation of 2021 Budget and Vote on Whether or Not to Amend or Approve
Action Item
11.BOARD OF DIRECTORS MATTERS OF INFORMATION
12.NEXT BOARD MEETING: DECEMBER 17, 2020
13.ADJOURNMENT
Respectfully submitted,
Michele A. Richards
Secretary-Treasurer
Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. November 9, 2020